Human Resources Coordinator

Creative Cove Inc.; Framingham (MA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in Metrowest is seeking a Jr. HR Representative for an immediate long-term contract. The role involves providing administrative support to HR functions, including document handling, maintaining personnel files, and assisting with various HR administrative tasks. The position requires being onsite five days a week and offers a great opportunity for those looking to expand their experience in HR.

Qualifications

• 1+ years' experience in Administrative or Office support.
• Experience with document management systems is a plus.

Responsibilities

• Handles in-office tasks such as printing, sorting, faxing, and mailing paperwork.
• Maintains personnel files and updates HR cases in the document management system.
• Prepares and audits personnel file documents for scanning.

Skills

Administrative Support

Office Management

Mail Handling

Job description

Our Metrowest client is looking for a Jr. HR Representative for an immediate long term contract that is onsite 5 days a week in Marlborough MA .. Looking for 1+ years' experience of Administrative or Office support.

JOB SUMMARY

Provides administrative support to HR Shared Services by handling in office tasks such as opening, sorting, faxing, and printing of incoming and outgoing mail. Responsible for maintaining personnel files and uploading leaves of absence paperwork into the document management system. Updates and assigns HR cases to the appropriate HR team member.

Duties and Responsibilities

• Responsible for printing, sorting, faxing, and mailing paperwork.

• Opens mail and faxes received within HR XPRESS and distributes to the appropriate area.

• Logs the receipt of all LOA documentation received in the shared email box by updating the case in ServiceNow.

• Uploads leaves of absence paperwork and/or personnel file documents in the document management system.

• Maintains personnel files for all office and exempt/management associates.

• Ensures appropriate authorization for personnel file requests.

• Prepares personnel file documents to be sent to external vendor for scanning. Audits scanning accuracy. Follows-up on missing documents.

• Mails all appropriate employment verification forms to the external vendor for completion.

• Distributes benefit enrollment materials upon request.

• Prints and mails associate discount cards upon request.

• Performs special projects as assigned.