Human Resources Coordinator

mcis (marshfield clinic information services); Dallas (TX); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

MCIS, located at our Dallas main office, seeks an HR Coordinator to manage onboarding, records, and personnel actions while ensuring HR compliance and a positive employee experience. The role requires bilingual English/Spanish proficiency, sharp organization, and the ability to support payroll-related activities in a fast-growing environment.

Responsibilities include onboarding schedules, HRIS data entry, benefits coordination, and cross-functional collaboration with Payroll, Talent Acquisition,

Qualifications

• Bachelor's degree in HR or related field preferred.
• Bilingual in English and Spanish is required.
• Experience with HRIS/ATS and payroll processes is beneficial.
• Strong organizational and communication skills are essential.

Responsibilities

• Coordinate onboarding from offer to orientation and ensure compliance.
• Maintain accurate employee records and process personnel actions.
• Support payroll-related activities and HR audits.
• Provide stakeholder-facing HR support and respond to inquiries.

Skills

Communication

Attention to detail

Multitasking

Confidentiality

Customer service

Teamwork

Independent work

Education

Bachelor's degree in HR/Business Administration or related field

Tools

HRIS

ATS

Electronic personnel files

Microsoft Office

Job description

Job Summary

MCIS is seeking an HR Coordinator to join our team at the Dallas main office. This role plays a key part in ensuring smooth HR processes, compliance, recruitment coordination, and a positive employee experience. The position requires strong organizational skills, attention to detail, bilingual proficiency in Spanish, and the ability to thrive in a fast-paced, growing environment. This HR Coordinator supports the entire employee lifecycle by coordinating onboarding, maintaining employee records, processing personnel actions, ensuring HR compliance, supporting payroll-related activities, and providing outstanding customer service to employees and leadership.

Essential Duties and Responsibilities

New Hire Processing & Onboarding

Responsible for managing the full onboarding process from offer acceptance through orientation, ensuring new employees are compliant, properly entered into HR systems, and prepared for a successful start.

• Coordinate pre-employment activities including new hire paperwork, onboarding packets, and required documentation.
• Track completion of employment forms and follow up with candidates regarding outstanding items.
• Initiate and monitor pre-employment screenings, including criminal background checks, employment eligibility verification, and other required clearances.
• Verify professional credentials, certifications, licenses as required for specific positions.
• Complete Form I-9 verification and maintain compliance with federal employment eligibility requirements.
• Submit and monitor E-Verify cases as applicable.
• Accurately enter employee information into the HRIS, including job title, department, supervisor, compensation, and employment status details.
• Establish and maintain electronic personnel files in accordance with organizational policies and legal requirements.
• Coordinate new hire orientation and onboarding schedules.
• Partner with hiring managers, IT, facilities, and security teams to ensure equipment, system access, and workspace arrangements are completed prior to an employee's start date.
• Serve as a primary point of contact for new hires during the onboarding process.

Employee Lifecycle & Personnel Administration

Responsible for processing personnel actions and maintaining accurate employee records throughout the employment lifecycle.

• Process employee status changes including promotions, transfers, reclassifications, demotions, department changes, and supervisor updates.
• Coordinate and process compensation changes, including salary increases, stipends, supplemental pay, and other pay adjustments.
• Review personnel action requests for completeness, accuracy, appropriate approvals, and funding verification prior to processing.
• Update employee job updates, pay classifications, and organizational assignments within the HRIS.
• Process employment status changes, including full-time/part-time conversions and exempt/non-exempt classifications.
• Coordinate employee transfers between departments or locations, ensuring accurate records and timely communication with stakeholders.
• Maintain employee demographic and personal information, including address changes, name changes, emergency contacts, direct deposit information, and dependent updates.
• Work closely with Payroll and Finance teams to ensure all employee changes are processed accurately and reflected in payroll systems.
• Assist in researching, resolving, and reconciling HR and payroll discrepancies.

HR Operations & Administrative Support

Provide administrative and operational support for HR functions while delivering exceptional customer service to employees and management.

• Serve as a primary point of contact for the HR department by responding to employee inquiries, monitoring shared inboxes, answering phone calls, and directing requests appropriately.
• Prepare, edit, proofread, and distribute HR-related documents, reports, correspondence, and communications.
• Maintain employee records and ensure compliance with organizational record retention requirements.
• Support HR audits, compliance reviews, and reporting initiatives by maintaining accurate documentation and records.
• Provide cross-functional support to other HR team members during periods of high volume, special projects, or absences.
• Participate in HR initiatives, process improvements, system implementations, and special projects.
• Collaborate with Talent Acquisition Payroll and other departments to support organizational objectives.
• Perform additional duties and responsibilities as assigned.

Knowledge, Skills, and Abilities (KSAs)

• Working knowledge of human resources practices, employee recordkeeping requirements, and applicable federal, state, and local employment laws.
• Experience utilizing Human Resources Information Systems (HRIS), applicant tracking systems (ATS), and electronic personnel file management systems.
• Strong knowledge of recruitment tools, applicant tracking systems, and sourcing techniques.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong attention to detail with a high level of accuracy in data entry, document management, and recordkeeping.
• Excellent written and verbal communication, interpersonal, and organizational skills, with the ability to effectively interact with employees, managers, candidates, and external partners.
• Ability to manage multiple tasks and priorities while meeting deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Strong customer service orientation and commitment to providing exceptional support to employees and stakeholders.
• Ability to work independently while collaborating effectively within a team environment.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).
• Knowledge of recruitment tools, applicant tracking systems, and sourcing techniques.
• Bilingual in English and Spanish (REQUIRED).
• Excellent communication, interpersonal, and organizational skills.
• Ability to manage multiple priorities and work in a fast-paced environment.

Schedule

• In office, Monday through Friday.
• May require extended hours and occasional weekends based on business needs.

Travel Requirements

• Occasional travel may be required to support hiring events, job site visits, onboarding, or other company locations.
• Willingness to travel: 25% (Required).

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Mission Critical interior Solutions, Inc is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.

#ZR