Human Resources Coordinator

Insight Health Systems; Coldwater (MI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Paid time off

401K with Matching

Disability & Life Insurance

Supplementary coverages

Job summary

Insight Health System in Coldwater, MI, seeks a Human Resources Coordinator to support onboarding, employee inquiries, and HR operations. This on-site role coordinates pre-hire processes and trainings, manages HR records, and collaborates with leadership to ensure efficient HR workflows across locations.

While HR experience is preferred, motivated candidates without experience are welcome to apply. Proactive individuals will thrive, with opportunities to grow in a physician-led healthcare system.

Qualifications

• Bachelor’s Degree in Human Resources, Healthcare Administration, Business, or related field preferred.
• Eligibility to work in the U.S. is required.
• Experience in Hospital/Healthcare environment preferred but not required.
• Proficiency with Google Suite and Microsoft 360 and HRIS systems.

Responsibilities

• Provide first-level HR support for policies, benefits, payroll inquiries, and escalate complex questions to senior HR staff.
• Collaborate with hiring managers and candidates to finalize pre-employment processes and documentation.
• Assign and track training courses in the Learning Management System (LMS).
• Process garnishments, unemployment claims, and other official documents timely and accurately.
• Manage pre-employment processes including background checks and screenings.
• Handle employment verifications and HRIS record maintenance, ensuring confidentiality.
• Provide orientation to new hires on policies, benefits, and procedures.
• Assist in employee engagement initiatives to boost morale and workplace culture.
• Support the Circle of Excellence recognition program.
• Adapt to changing tasks and contribute to department success.

Education

Bachelor’s Degree in HR / Healthcare Administration

Tools

Google Suite

Microsoft 360

LMS

HRIS

Job description

Insight Health System is a physician-led organization focused on advancing excellence in healthcare and community well-being. Our expertise is in transforming distressed hospitals into stable, patient-centric care that is second to none. With a track record for innovation in healthcare, research and development, Insight Health System provides the communities we serve with world-class healthcare services at the forefront of medical technology. Our network currently includes a portfolio of entities encompassing six acute care hospitals (three of which are nonprofit), six surgery centers, 28 clinics, 580 physicians, 10 unions, and 4,200 employees. Collectively, Insight Health System hospitals provide nearly 100,000 patient days annually.

Job Summary:

The Human Resources Coordinator supports the HR department in various administrative tasks, including pre-hire processes, onboarding, and daily HR operations. Acting as a key point of contact for employees, this role assists with general HR inquiries, training, employee file management, and maintaining HR systems. The Coordinator works closely with employees, leadership, and the HR team to ensure seamless and efficient HR operations. As our organization grows, we seek candidates who can work independently, take initiative, and adapt to change. This onsite role is based at our Coldwater, MI location, but will support our other locations virtually. While HR experience is preferred, motivated candidates without experience are welcome to apply.

Benefits for our Full Time Team Members:

• Comprehensive health, dental, and vision insurance coverage
• Paid time off, including vacation, holidays, and sick leave
• 401K with Matching; offerings vested fully @ 3 months of employment paired with eligibility to contribute
• Short & Long Disability, and Life Term insurance, complementary of Full Time Employment
• Additional Supplementary coverages offered @ employee's elections: Accident, Critical Illness, Hospital Indemnity, AD&D, etc.

Duties:

• Provide first-level support for HR-related inquiries, including policies, benefits, and payroll, and direct more complex or specialized questions to senior HR personnel
• Collaborate with the hiring manager and candidates to ensure that all pre-employment processes and documentation are finalized correctly and in a timely manner
• Assign and track mandatory and optional training courses in the Learning Management System (LMS)
• Process garnishments, unemployment claims, and other official documents from government agencies, ensuring accuracy, compliance, and timely submission
• Manage pre-employment processes, including background checks and screenings
• Handle employment verifications and other official documentation requestsMonitor and respond to daily help desk tickets
• Provide orientation to new hires, explaining company policies, benefits, and procedures
• Audit and maintain accurate, confidential employee records in the HRIS, ensuring compliance with policies and performing daily updates, job changes, and status transactions
• Assist in the planning and implementation of employee engagement initiatives to boost morale and strengthen workplace culture
• Oversee Circle of Excellence; our employee recognition program
• Demonstrates the ability to gradually assume new and more complex tasks to foster professional growth and development within the role
• Willingness to be assigned other related duties and tasks as needed, supporting overall team objectives and contributing to department success
• Understand and follow company policies and departmental procedures to ensure consistency, compliance, and efficient workflow
• Ensure all requests are handled in a timely and accurate manner

Qualifications:

• Previous HR experience is preferred
• Bachelor’s Degree in Human Resources, Healthcare Administration, Business, or related field experience preferred
• Demonstrates eligibility to work for any employer in the U.S.
• Experience within a Hospital and/or Healthcare environment preferred, not required
• Proficiency with Google Suite and Microsoft 360
• Exceptional verbal and written communication skills, with the ability to handle confidential information
• Ability to work autonomously and demonstrate initiative in a team environment
• Friendly, empathetic, and committed to providing superior customer service
• Ability to thrive under pressure while maintaining a positive attitude
• Committed to contributing to a positive environment, even in rapidly changing circumstances
• Is aware of standards and performs in accordance with them

Insight is an equal opportunity employer and values workplace diversity!