Human Resources Coordinator

Dentons; Chicago (IL); On-site; USD 52,000 - 66,000; Full time

Job summary

Dentons US LLP seeks an HR Coordinator in Chicago to support HRBPs, manage HR processes, and assist with compensation/payroll duties. The role emphasizes confidentiality, organization, and teamwork in a demanding professional services setting.

The successful candidate will have a bachelor’s degree in HR or related field, 3+ years of HR experience, and strong communication skills; proficiency with Microsoft Office is required and Excel skills are preferred.

Qualifications

• Bachelor's degree in Human Resources or related field preferred or equivalent experience.
• Minimum 3 years’ Human Resources experience in a coordinator, administrative, or support capacity, preferably in a law firm or professional services environment.
• Strong written and verbal communication skills with the ability to interact effectively and professionally with personnel at all levels of the organization.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Proven ability to work independently while also contributing effectively as part of a collaborative team.
• Ability to prioritize competing demands, meet deadlines, and proactively communicate progress or concerns.
• Ability to work in a fast-paced, high-volume environment with changing priorities.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook. Intermediate to advanced Excel skills, preferred.
• Flexibility to work additional hours, as needed.

Responsibilities

• Work collaboratively with the HRBPs to ensure various HR processes, tasks, reports, and documents are completed with high quality and within deadlines.
• Support the administration of the annual performance and compensation review processes, including coordinating communications, assisting with testing and setup in partnership with the HRIS team, and scheduling related meetings.
• Prepare and communicate compensation changes, bonus payments, and PTO/vacation payouts to Payroll and HRIS for processing each pay cycle.
• Compile relevant data for participation in third-party annual compensation surveys.
• Coordinate the Firm’s service award program, including identifying monthly recipients, communicating with award recipients, and working with Payroll to facilitate reward distribution.
• Conduct exit interviews with departing Business Services Professionals and escape trends, concerns, or sensitive matters to the HRBPs as appropriate.
• Coordinate HR Department and Regional Talent Team meetings, including agenda development, presentation preparation, technology support, and participant management.
• Assist with maintaining and updating HR-related content on the Firm’s intranet.
• Provide project coordination and administrative support for HR initiatives and special projects.
• Prepare reports, metrics, and other ad hoc analyses as requested.
• Serve as backup support for the HR Assistant, including new hire onboarding activities and the preparation and distribution of HR notifications.
• Other duties as may be assigned to fully meet the requirements of the position.

Skills

HR coordination

Communication skills

Discretion

Organizational skills

Microsoft Office

Excel

Teamwork

Education

Bachelor's degree in Human Resources or related field

Tools

HRIS

Job description

Dentons US LLP is currently recruiting for an HR Coordinator to be resident in our Chicago office. This position will work closely with and provide support to the Human Resources Business Partners(“HRBP”) in a fast-paced, deadline-oriented environment. On-going professional interaction and communication with all HR department and Firm personnel is essential for success in this role.

Responsibilities

• Work collaboratively with the HRBPs to ensure various HR processes, tasks, reports, and documents are completed with high quality and within deadlines.
• Support the administration of the annual performance and compensation review processes, including coordinating communications, assisting with testing and setup in partnership with the HRIS team, and scheduling related meetings.
• Prepare and communicate compensation changes, bonus payments, and PTO/vacation payouts to Payroll and HRIS for processing each pay cycle.
• Compile relevant data for participation in third-party annual compensation surveys.
• Coordinate the Firm’s service award program, including identifying monthly recipients, communicating with award recipients, and working with Payroll to facilitate reward distribution.
• Conduct exit interviews with departing Business Services Professionals and escape trends, concerns, or sensitive matters to the HRBPs as appropriate.
• Coordinate HR Department and Regional Talent Team meetings, including agenda development, presentation preparation, technology support, and participant management.
• Assist with maintaining and updating HR-related content on the Firm’s intranet.
• Provide project coordination and administrative support for HR initiatives and special projects.
• Prepare reports, metrics, and other ad hoc analyses as requested.
• Serve as backup support for the HR Assistant, including new hire onboarding activities and the preparation and distribution of HR notifications.
• Other duties as may be assigned to fully meet the requirements of the position.

Experience & Qualifications

• Bachelor's degree in Human Resources or related field preferred or equivalent experience.
• Minimum 3 years’ Human Resources experience in a coordinator, administrative, or support capacity, preferably in a law firm or professional services environment.
• Strong written and verbal communication skills with the ability to interact effectively and professionally with personnel at all levels of the organization.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Proven ability to work independently while also contributing effectively as part of a collaborative team.
• Ability to prioritize competing demands, meet deadlines, and proactively communicate progress or concerns.
• Ability to work in a fast-paced, high-volume environment with changing priorities.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook. Intermediate to advanced Excel skills, preferred.
• Flexibility to work additional hours, as needed.