Human Resources Senior Coordinator

Sidley Austin LLP; Chicago (IL); On-site; USD 55,000 - 68,000; Full time

Job summary

Sidley Austin LLP is seeking an HR Senior Coordinator to support the Corporate HR team in Chicago and across U.S. offices. You will manage onboarding, employee lifecycle transactions, consultant onboarding, timesheet processing, and offboarding, ensuring accurate data and timely processes.

The role serves as a primary contact for employee inquiries, supports HR programs, and collaborates with cross-functional teams to deliver efficient onboarding experiences and compliant HR operations.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate onboarding for new hires in Workday and ensure records are accurate and complete.
• Create, process, and distribute HR documentation for lifecycle events.
• Oversee onboarding for external consultants in alignment with Firm policies.
• Review and process employee timesheets biweekly for payroll accuracy.
• Coordinate new hire orientation and cross-functional collaboration for a seamless onboarding.
• Coordinate offboarding, exit interviews, and summaries.
• Monitor HR inbox and route inquiries for timely resolution.
• Support annual performance management documentation and processes.

Skills

Strong organizational skills

Attention to detail

Excellent communication

Interpersonal communication

Discretion/confidentiality

Ability to multitask

Education

Bachelor’s degree

Tools

Workday

Microsoft Office

Excel

Job description

The Human Resources (HR) Senior Coordinator supports the Corporate HR team by coordinating key HR operations and providing exceptional service to the Firm's business professional population. This role is responsible for administering onboarding, employee lifecycle transactions, consultant onboarding, timesheet processing, and offboarding activities while ensuring accurate HR data and timely completion of critical processes. The HR Senior Coordinator serves as a primary point of contact for employee inquiries and supports HR programs and initiatives for corporate business professionals in Chicago and other U.S. offices, as needed.

Duties And Responsibilities

• Manage the onboarding process for new hires in Workday, including initiating onboarding activities, monitoring completion of required documentation, and ensuring all employment records are accurate and completed on time.
• Create, process, and distribute HR documentation related to employee lifecycle events, including new hires, non-employees, interns, terminations, position and status changes, compensation changes, and leaves of absence.
• Oversee the approval and onboarding process for external consultants supporting the Corporate organization, ensuring compliance with Firm policies and required documentation.
• Review and process employee timesheets in Workday on a biweekly basis to support accurate and timely payroll processing.
• Coordinate and support new hire orientation by preparing materials, scheduling sessions, and collaborating with cross-functional teams to ensure a seamless onboarding experience.
• Coordinate offboarding activities, including preparing departure documentation, scheduling exit interviews, and preparing exit interview summaries.
• Monitor the Corporate Human Resources inbox, respond to routine employee inquiries, and route requests to the appropriate HR team member to ensure timely resolution.
• Answer general employee questions regarding HR policies, procedures, and employment-related matters or direct inquiries to the appropriate resource.
• Support the administration of the annual performance management process, including coordinating documentation and administrative activities.
• Assist with special projects and departmental initiatives to support the Corporate HR team.
• Perform other related duties as assigned.

Required

Education and/or Experience

• Bachelor’s degree from an accredited college or university
• Proficiency in Microsoft Office Suite
• Excellent verbal and written communication skills

Preferred

• Prior human resources, professional services or general office experience
• Desire to grow a career in human resources
• Strong proficiency in Excel

Other Skills And Abilities

The following will also be required of the successful candidate:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

The Target Salary Range For This Role Is

$55,000 - $68,000 if located in Illinois.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).

Sidley Austin LLP is an Equal Opportunity Employer.