Human Resources Coordinator

El Popocatepetl Tortilleria; Chicago (IL); On-site; USD 54,000 - 75,000; Full time

Job summary

El Popocatepetl Industries, Inc. is seeking a bilingual HR Administrator / Coordinator to join our HR team in Chicago.

This hands-on role combines HR administration with coordination responsibilities, supporting onboarding, records, payroll preparation, benefits, timekeeping, compliance, recruiting and employee support. We’re looking for an organized, proactive professional who takes ownership, follows through, and works with employees and managers to address HR matters and drive process

Qualifications

• Bilingual English/Spanish required.
• 3+ years HR experience; 4+ years preferred.
• Experience with Chicago Fair Workweek Ordinance.
• Experience with timekeeping, payroll, attendance, and documentation.
• Associate's or Bachelor's in HR/Business Admin preferred but not required.

Responsibilities

• Coordinate onboarding, new hire orientation, I-9 documentation, and pre-employment requirements.
• Maintain confidential employee records in HRIS and payroll systems.
• Process hires, transfers, and terminations.
• Support benefits administration, enrollments, changes, and questions.
• Coordinate weekly payroll preparation and resolve discrepancies with staff and shift managers.
• Monitor attendance, PTO, sick time, accruals, and related documents.
• Ensure compliance with Chicago Fair Workweek Ordinance scheduling and Predictability Pay.
• Serve as a day-to-day HR resource for policies, procedures, benefits, attendance, and timekeeping.
• Assist with workers' compensation, employment verifications, HR reporting, and audits.
• Coordinate employee training, meetings, and HR initiatives.
• Partner with supervisors to address HR matters in a timely manner.
• Support HR projects and process improvements.

Skills

Organizational skills

Communication skills

Problem solving

Follow-through

Education

Associate's or Bachelor's degree in HR or Business Admin

Tools

HRIS systems

Payroll systems

NetSuite SuitePeople/WFM

Google Workspace

Microsoft Office

Job description

El Popocatepetl Industries, Inc. is seeking an experienced Bilingual Human Resources Administrator / Coordinator to join our HR team.

This is a hands-on position combining HR administration and coordination responsibilities. The HR Administrator / Coordinator will work closely with employees, supervisors, payroll and management to support day-to-day HR operations, including onboarding, employee records, benefits administration, timekeeping and payroll preparation, attendance, compliance, recruiting, and employee support.

We're looking for someone who is organized, approachable, and proactive. Someone who takes ownership, follows through, identifies issues, and works toward solutions rather than waiting to be told what needs attention.

What You'll Do

• Coordinate onboarding, new hire orientation, I-9 documentation, and pre-employment requirements
• Maintain accurate and confidential employee records within HRIS and payroll systems
• Process employee changes, including hires, transfers, and terminations
• Support benefits administration, including enrollments, employee changes, documentation, and employee questions
• Coordinate weekly payroll preparation by reviewing time records, identifying discrepancies and missed punches, and working directly with employees and shift managers to resolve issues prior to payroll processing
• Monitor attendance, PTO, sick time, accrual balances, and related employee documentation
• Support compliance with the Chicago Fair Workweek Ordinance, including scheduling requirements and Predictability Pay
• Serve as a day-to-day HR resource for employees and supervisors regarding policies, procedures, benefits, attendance, and timekeeping
• Assist with workers' compensation, employment verifications, HR reporting, and audits
• Coordinate employee training, meetings, and other HR initiative
• Partner with supervisors and managers to ensure HR documentation and employee matters are addressed timely
• Support HR projects, process improvements, and other departmental initiatives

Qualifications

• Bilingual English/Spanish required
• 3+ years of Human Resources experience required; 4+ years preferred
• Working knowledge of the Chicago Fair Workweek Ordinance, including scheduling compliance and Predictability Pay
• Knowledge of Chicago and Illinois employment requirements
• Experience with timekeeping, payroll preparation, attendance tracking, PTO/accruals, and employee documentation
• Experience with HRIS, payroll, and/or workforce management systems; NetSuite SuitePeople/WFM experience is a plus
• Strong proficiency with Google Workspace, including Gmail, Google Sheets, Google Docs, Google Drive, Google Calendar and Microsoft Office
• Strong organizational, communication, problem-solving, and follow-through skills
• Ability to work independently, prioritize multiple responsibilities, and meet deadlines
• Ability to communicate professionally and effectively with employees, supervisors, management, payroll specialist and outside partners
• Ability to maintain confidentiality and appropriately handle sensitive employee information
• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred, but not required