Human Resources Coordinator

Claremont Companies; Bridgewater (MA); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Competitive Wages

Medical and Dental Insurance (BC/BS)

Flex Spending Account

Long Term Disability

401(k) with Employer Match

Vacation and Holiday Pay

Sick Pay

Employee Assistance Program

Tuition Reimbursement

Job summary

Claremont Companies is seeking an HR Coordinator to provide administrative and operational support to the HR department at our Bridgewater location. You will maintain employee records, support HR programs, and ensure compliance with company policies and regulatory requirements.

The role involves in-office work Monday–Friday, with responsibilities spanning HRIS data management, I-9 processing, onboarding, benefits administration, and collaboration with Payroll and Talent Acquisition.

Qualifications

• Minimum of 2 years of administrative experience in Human Resources.
• Bachelor's degree in HR or a related field preferred (experience considered in lieu of degree).
• Strong attention to detail and ability to handle confidential information.

Responsibilities

• Maintain employee data and records within the HRIS.
• Review, process, and maintain I-9 documentation for compliance.
• Prepare and maintain personnel files.
• Conduct routine audits of HRIS records and HR programs.
• Assist with administration of FMLA, state leave, and company leave programs.
• Submit and track Workers' Compensation claims.
• Assist with benefits administration and reconciliation of invoices.
• Respond to internal and external HR inquiries and escalate as appropriate.
• Support HR programs, policies, and procedures.
• Assist with the performance management and appraisal process.
• Assist with recruitment activities and interview coordination.
• Track candidate status in the HRIS/ATS.
• Monitor and follow up on new-hire onboarding checklist items.
• Follow up with managers and employees regarding missing or incomplete documentation.
• Provide support to Payroll as needed.
• Perform clerical tasks such as scanning, filing, mailing, and document organization.
• Schedule meetings and interviews as requested by HR leadership.
• Perform additional duties as assigned.

Skills

Administrative experience in HR

Attention to detail

Time management

Communication skills

Confidential information handling

Education

Bachelor's degree in HR or related field

Tools

Paycor

HRIS

Payroll systems

ATS platforms

Job description

Location: 2 Lakeshore Center, Bridgewater, MA

Salary Range: $50,000 - $55,000

Monday - Friday 8:30 AM - 5:00 PM

Position Summary

The Human Resources Coordinator provides administrative and operational support to the HR department, partnering closely with HR leadership, Payroll, and Talent Acquisition. This role is responsible for maintaining accurate employee records, supporting HR programs, and ensuring compliance with company policies and regulatory requirements.

Essential Duties and Responsibilities

• Maintain employee data and records within the HRIS.
• Review, process, and maintain I-9 documentation for compliance.
• Prepare and maintain personnel files.
• Conduct routine audits of HRIS records and HR programs.
• Assist with administration of FMLA, state leave, and company leave programs.
• Submit and track Workers' Compensation claims.
• Assist with benefits administration and reconciliation of invoices.
• Respond to internal and external HR inquiries and escalate as appropriate.
• Support HR programs, policies, and procedures.
• Assist with the performance management and appraisal process.
• Assist with recruitment activities and interview coordination.
• Track candidate status in the HRIS/ATS.
• Monitor and follow up on new-hire onboarding checklist items.
• Follow up with managers and employees regarding missing or incomplete documentation.
• Provide support to Payroll as needed.
• Perform clerical tasks such as scanning, filing, mailing, and document organization.
• Schedule meetings and interviews as requested by HR leadership.
• Perform additional duties as assigned.

Qualifications and Skills

• Minimum of 2 years of administrative experience in Human Resources.
• Bachelor's degree in HR or a related field preferred (experience considered in lieu of degree).
• Strong attention to detail and ability to handle confidential information.
• Ability to prioritize, meet deadlines, and operate effectively in a fast-paced environment.
• Strong problem-solving ability and sound professional judgment.
• Excellent communication, coordination, and follow-up skills.
• Highly organized, with the ability to manage multiple priorities.
• Proficiency with HRIS, payroll systems, ATS platforms, and HR tools (Paycor preferred).
• In-office role, Monday through Friday; remote work is not available.

BENEFITS:

• Competitive Wages
• BC/BS Medical and Dental Insurance
• Flex Spending Account
• Long Term Disability
• 401(k) retirement plan with Employer Match
• Vacation and Holiday Pay
• Sick Pay
• Employee Assistance Program
• Tuition Reimbursement

Compensation for this role will depend on several factors, including, but not limited to, a candidate's qualifications, skills, competencies, and experience that may fall outside of the range listed. Claremont Companies is an equal opportunity employer. EOE M/F/D/V