Human Resources Coordinator

Specialtycare; Brentwood, Northern (TN, KY); Hybrid; USD 52,000 - 64,000; Full time

Benefits offered by this job

Health, Dental, Vision, Life Insurance

Paid Time Off

401(k) with matching

Tuition Reimbursement

Professional development

Job summary

SpecialtyCare is seeking a detail-oriented Human Resources Coordinator to support our People Team in a hybrid role. You will assist with recruiting, onboarding, background checks, benefits, and HRIS maintenance, ensuring accurate records and responsive service to internal customers.

Strong organizational skills, proficiency with Microsoft Office and HR systems, and the ability to handle confidential information are essential for success in this fast-paced healthcare environment.

Qualifications

• Associate’s degree in related field; Bachelor’s degree preferred.
• 1 year of related experience; equivalent combination acceptable.
• Experience with HRIS and onboarding processes is desirable.

Responsibilities

• Support HRIS data entry and accuracy for assigned projects.
• Facilitate background investigations and drug screens in coordination with vendors.
• Process onboarding paperwork and ensure new hire files are created and updated.

Skills

MS Office Suite

Communication skills

Attention to detail

Confidentiality

Education

Associate’s degree in related field

Bachelor’s degree preferred

Tools

HRIS

E-Verify

Payroll processing

Job description

Passionate, driven people dedicated to making a difference in healthcare.

SpecialtyCareis a leading provider of clinical services to hospitals. We partner with hospitals to drive, sustain, and accelerate high performance. We offer a portfolio of solutions that include neuromonitoring, perfusion, surgical assist, autotransfusion, minimally invasive surgical support, and sterile processing. SpecialtyCare’s clinicians focus their efforts to improve operational efficiencies, improve outcomes, and maintain exceptional levels of satisfaction. We compete on results.

Job Summary

SpecialtyCare continues to grow our footprint and we have a new opportunity for a Human Resources Coordinator to join our People Team! The Human Resources Coordinator supports the Human Resources (HR) department across functions including recruiting, employee/labor relations, compensation, benefits, training, and/or systems. This is a hybrid opportunity.

• Perform routine administrative tasks in support of the HRIS (Human Resources Information System).
• Input data into the HRIS and review output for accuracy.
• Maintain the HRIS for assigned projects.
• Facilitate and adjudicate background investigations of new hires, including all follow up for missing or incomplete items.
• Monitor background vendor activity in process, and work in tandem with vendors to promptly complete applicant background checks and drug screens.
• Ensure new hire’s timely completion of all online onboarding paperwork and documented accordingly in Onboarding Transitions.
• Create new hire files for human resources and credentialing department.
• Create all new hire and replacement badges as well as order badge supplies as needed.
• Ensure all new hires are added to daily chart, log all updates, and ensure chart is sent out daily.
• Liaise with the Training Department and Credentialing Department for any new hire info.
• Maintain all paper I-9 files and monitor and assure all outdated I-9 paperwork is completed.
• Follow up on electronic I-9s for new hires, and complete E-verify.
• Process all interview reimbursements and assure AP has the necessary paperwork.
• Complete all internal verifications of employment and assure inquiries are sent to outsource vendor.
• Monitor human resource and recruiting mailboxes/faxes and assure all messages are sent to the correct person.
• Complete appropriate forms to process sign-on and employee referral bonuses while maintaining accurate spreadsheets.
• Manage the relocation reimbursement process:
  • Review all submissions and ensure they meet policy guidelines.
  • Create new forms if needed and submit to Payroll for processing.
  • Send accounting all documentation needed to ensure compliance.
  • Communicate with associates to resolve any issues or questions and to let them know when they will receive their payment.
• Gather documentation for monthly credentialing audits.
• Respond to routine questions on HR policy.
• Live the SpecialtyCare Values – Integrity, Teamwork, Care & Improvement.
• Perform other duties as assigned.

Requirements

• Associate’s degree in related field, Bachelor’s degree preferred
• One (1) year of related experience.
• Equivalent combination of education and experience, acceptable.

Knowledge & Skill

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to perform work accurately and thoroughly.
• Ability to communicate effectively with others using the spoken word.
• Ability to communicate in writing clearly and concisely.
• Ability to deal with others in an antagonistic situation.
• Ability to take care of the customers’ needs while following company procedures.
• Ability to pay attention to the minute details of a project or task.
• Ability to make decisions or take actions to solve a problem or reach a goal.
• Ability to get along well with a variety of personalities and individuals.
• Possessing the trait of being organized or following a systematic method of performing a task.
• Ability to be internally inspired to perform a task to the best of ones ability using his or her own drive or initiative.
• Ability to show consideration for and maintain good relations with others.
• Ability to complete assigned tasks under stressful situations.
• Skilled with Microsoft Office including Outlook, Word, Excel and PowerPoint.

The Successful Candidate

The successful candidate must bring a high level of ethical, intellectual, professional and personal values that complement the team and company vision. The following competencies are highly valued:

• Ability to work collaboratively with a wide variety of individuals and personalities.
• Conscious of the needs of internal customers with the ability to partner with internal stakeholders to provide timely updates.
• Likes to work in a fast paced, highly collaborative environment with the ability to manage competing priorities.
• Lives the SpecialtyCare Values – Integrity, Teamwork, Care, and Improvement.

We offer competitive compensation and a robust benefits package that includes health, dental, vision, and life insurance plans; generous paid time off; 401(k) with matching funds; tuition reimbursement; and professional development and membership allowances.

ACKNOWLEDGEMENTS

SpecialtyCare, Inc. (including its affiliates) (SC) is an EEO/AA employer and does not discriminate against any applicant because of race, color, religion, gender, national origin, age, disability, military status, or any other characteristic protected by federal, state, or local law.