Human Resources Clerk

Elcor Nursing and Rehabilitation Center; Town of Horseheads (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Generous Paid Time Off

7 Paid Holidays

401(k)

Job summary

Elcor Nursing and Rehabilitation Center is recruiting an HR Clerk to support day-to-day HR operations, onboarding, and records management. The role requires meticulous document handling, confidentiality, and adherence to established processes.

You will maintain employee records, assist with onboarding/offboarding, and handle routine payroll data entry under supervision, while providing professional customer service to staff and managers.

Qualifications

• High school diploma or GED required; Associate's degree preferred.
• Proficiency in Microsoft Office Suite; ability to learn HR systems.
• Strong attention to detail and ability to follow established processes accurately.
• Ability to handle sensitive and confidential information with discretion.
• Good written and verbal communication skills.
• Reliable, organized, and able to manage multiple tasks with guidance.
• Auditing: assist in internal and external audits and compliance reviews.
• Adaptability to new resources, training materials, systems, and changing needs.
• Customer service orientation and professional handling of employee matters.

Responsibilities

• Assist day-to-day HR operations including document preparation and record maintenance.
• Support onboarding and general office coordination.
• Maintain employee records in physical and digital filing systems.
• Upload and file employment documents in the HRIS in a timely manner.
• Assist with data entry and updates under supervision.
• Collect, track, and organize pre-employment documentation.
• Support I-9 processes under supervision and assist with orientation logistics.
• Assist with payroll data entry tasks as directed.
• Draft routine correspondence from templates provided by HR Manager.
• Manage HR department mail and coordinate departmental communications.

Skills

MS Office

Attention to detail

Discretion

Communication

Customer service

Organization

Auditing support

Multitasking

Data entry

Education

High school diploma or GED

Associate's Degree preferred

Tools

HR information systems

Job description

Elcor Nursing and Rehabilitation Center is a 305 bed skilled nursing facility in the heart of Chemung County. Elcor prides itself on providing high quality person centered care.

Qualifications

• High school diploma or GED required, Associate's Degree preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); ability to learn HR systems
• Strong attention to detail and ability to follow established processes accurately
• Ability to handle sensitive and confidential information with discretion
• Good written and verbal communication skills
• Reliable, organized, and able to manage multiple tasks with guidance
• Attention to Detail: Consistently produces accurate, complete work product with minimal errors
• Confidentiality: Handles sensitive employee information with professionalism and discretion
• Organizational Skills: Demonstrates strong organizational and project management skills with exceptional attention to detail
• Auditing Skills: Assists in internal and external audits, compliance reviews, and responds to third-party audit requests
• Adaptability: Ability to adapt to new resources, training materials, systems, and changing business needs
• Customer Service: Demonstrates customer service orientation and ability to handle sensitive employee matters professionally
• Communication: Communicates clearly in writing and verbally; asks for clarification when needed
• Employees must comply with all federal, state, and local laws governing armed security, transportation, and workplace safety

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Generous Paid Time Off
• 7 Paid Holidays
• 401(k)

Responsibilities

• The Human Resources Clerk will assist with day-to-day Human Resources operations including document preparation, record maintenance, onboarding support, and general office coordination
• The role requires strong attention to detail, discretion with confidential information, and the ability to follow established procedures accurately and on time
• HR Records & Filing
• Maintain and organize employee records in both physical and digital filing systems, ensuring documents are accurate, complete, and properly filed
• Upload and file executed employment documents in Human Resources information System in a timely manner
• Assist with data entry and updates in under the direction of the Human Resources Director
• Assist with data collection and record maintenance
• Retrieve and prepare employee records or documents when requested by the Management Team
• Onboarding & Offboarding Support
• Prepare and assemble new-hire paperwork packets, including offer letters, onboarding checklists, and required policy acknowledgments
• Collect, track, and flag outstanding pre-employment documentation (references, clearance checks, I-9 forms) ahead of employee start dates
• Assist with I-9 processes under the supervision of the Human Resources Administrator
• Support the new-hire orientation process by coordinating logistics, printing materials, and preparing workspaces or system access requests as directed
• Assist with basic data entry tasks related to payroll under close supervision
• Draft routine correspondence (letters, emails, notices) from templates provided by the Human Resources Manager
• Manage incoming Human Resources department mail, scan and route documents as needed
• Coordinate departmental correspondence and maintain communication with employees, managers, and external contacts
• Respond to employee inquiries and provide professional customer service via phone, email, and in-person interactions
• Utilize critical thinking and attention to detail to identify discrepancies and elevate issues as needed
• Support internal audits and assist in gathering documentation for external and third-party audit requests
• Support Human Resources special projects and administrative tasks as assigned
• Reliability & Follow-Through: Completes assigned tasks on time and flags issues proactively
• Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments
• All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities
• To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently