Human Resources Clerk

Kaufman Independent School Dst; Kaufman (TX); Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

Kaufman Independent School Dst in Kaufman, TX, is seeking a Human Resources Clerk to provide daily HR operations support and assist employees with inquiries.

The role requires a high school diploma or GED, strong organization, keyboarding, and the ability to handle confidential information. Three years of clerical experience is preferred.

Formación

• High school diploma or GED required.
• 3 years clerical experience preferred.
• Proficiency in keyboarding and file maintenance.
• Ability to read, speak, and understand English.
• Strong organizational and communication skills.

Responsabilidades

• Handle routine HR inquiries with responsive, knowledgeable support for employees and supervisors.
• Maintain HR information database with accurate employee data.
• Maintain position control; ensure job descriptions exist and are reviewed regularly.
• Receive and process applications and notify non-selected applicants.
• Process new hire paperwork including background checks and references.
• Prepare and distribute job postings and advertisements.
• Prepare and maintain the employee handbook and related reports.
• Respect confidentiality and follow district safety procedures.

Conocimientos

keyboarding

file maintenance

spreadsheets

databases

word processing

basic math

English

organizational skills

communication

interpersonal skills

Educación

High School diploma or GED

Herramientas

Microsoft Excel

Microsoft Access

Microsoft Word

Descripción del empleo

Job Title: Human Resources Clerk Exemption Status/Test: Nonexempt

Reports to: Executive Director of Human Resources

Date Revised: September 1, 2026

Dept./School: Human Resources/Central Office

Primary Purpose

Provide support for daily human resources operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills

• Proficiency in keyboarding and file maintenance
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to perform basic math
• Ability to read, speak, and understand English
• Excellent organizational skills
• Effective communication and interpersonal skills

Experience

3 years of clerical experience (Preferred)

Major Responsibilities And Duties

HR Support

• Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate.
• Maintain HR information database to ensure that employee information is accurate, current, and reliable.
• Maintain position control system in an accurate and timely manner. Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis.
• Receive and process applications, including verifying completeness of files and notifying those not selected for employment.
• Process new hire paperwork including criminal history information, references, and other application materials.

Reports and Correspondence

• Prepare and distribute or post job vacancy announcements and advertisements.
• Prepare, maintain, and distribute the employee handbook as directed.
• Prepare correspondence, forms, and reports according to district standards and requirements.

Other

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors and assist employees and applicants to complete applications and required paperwork.
• Assist with the preparation and distribution of employment contracts.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; imaging equipment
Posture: Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light to moderate lifting and carrying (less than 44 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress