Human Resources Clerk

Dover Corporation; Cypress (CA); On-site; USD 52,000 - 64,000; Full time

Job summary

Dover Corporation in California is seeking an HR Clerk to partner with the HR Generalist on talent acquisition, onboarding, benefits, payroll, and continuous improvement of HR processes.

You will handle postings, interviews, I-9 compliance, and HR audits, while maintaining confidential employee relations and coordinating training and events. This role requires strong MS Office skills, organization, and the ability to multitask under pressure.

Qualifications

• Minimum 2 years HR or Admin experience preferred.
• Bachelor's in HR preferred.
• Strong communication and organizational skills.

Responsibilities

• Recruit and support recruitment, manage open requisitions, coordinate interviews.
• Oversee postings on job boards and maintain ATS compliance.
• Assist with payroll, benefits, and HRIS transactions.
• Maintain personnel files in SharePoint and conduct new hire orientation.
• Support employee relations initiatives and training programs.
• Prepare employment offers and background checks; ensure I-9 compliance.

Skills

Microsoft Office

Organized

Communication skills

Planning

Education

Bachelor's in HR

Tools

SharePoint

Job description

HR Clerk to partner with OK International Human Resources Generalist in all aspects of managing human capital, such as talent acquisition, candidate sourcing, recruitment support & screening candidates, positive employee relations initiatives and programs, building training and development and help on a tactical level to drive the overall organizational development needs. To provide transactional support on payroll and benefits. Process improvement initiatives and continuous improvement on day-to-day tasks.

Job Duties And Responsibilities

• Recruitment and HR Support Responsibilities
• Assist with recruiting efforts, manage open requisitions, run job advertisements, coordinate interviews, and more.
• Oversee postings on the Indeed and LinkedIn recruiter websites and maintain updates on HR Central, ensuring compliance with applicant tracking and reporting requirements.
• Ensure that Dover and local compliance training programs (e.g., Integrity Counts) are delivered and monitored effectively.
• Prepare employment offers and process background checks as needed.
• Collaborate with new hires on organizational announcements.
• Coordinate new hire paperwork, assimilation documents, and job description signoffs.
• Process HRC transactions such as Spot Awards, Manager Changes, and ETime badges.
• Maintain personnel files on SharePoint.
• Manage and conduct the New Hire Orientation process and related paperwork.
• Ensure I-9 compliance is maintained.
• Process employment verifications and EDD claims.
• Track new hire 90-day reviews and performance goals.
• Support QBR activities and luncheons.
• Assist the Engagement Committee by ordering supplies, preparing event flyers, and planning events.
• Prepare separation transactions in HRC.
• Generate department reports as required.
• Process payroll, create eTime reports, and update reports for finance and safety.
• Prepare annual holiday schedules and payroll calendars.
• Support skip-level meetings and other gatherings.
• Facilitate employee engagement activities.
• Conduct HR audits and manage special projects.
• Participate in year-end HR planning.
• Maintain accuracy in the organizational chart and employee photos.
• Handle all break room postings, as well as labor law and annual state postings.
• Maintain and track agency contracts and Certificates of Insurance (COIs).
• Ensure training compliance in the Learning Management System (LMS) by sending out reminders.
• Process badges for employees.
• Track anniversaries, prepare certificates, and process HRC service awards.
• Manage commission payments in HRC.
• Schedule 45-day feedback sessions and 90-day performance evaluations.
• Coordinate flu shot and wellness events.
• Conduct My Dover new hire orientation, covering dashboards, advertisements, eTime, 401(k), benefits, taxes, and more.
• Manage celebrations at Dover and temporary billing with DBS.
• Source and interview hourly candidates, reviewing applicant traffic to ensure the talent strategy achieves the desired outcomes.
• Maintain strict confidentiality when addressing employee relations issues and investigations.
• Handle day-to-day administrative activities related to new hires, terminations, transfers, or changes.

Skills Required

• Proficient with Microsoft Office Suite.
• Highly organized, self-motivated individual who can work independently.
• Planning: an ability to think ahead and prepare action plans to achieve results.
• Good written and verbal communication skills.
• Ability to communicate effectively with members of all levels of the Company and with people of varying personality types.
• Able to work well under pressure and multitask.

Education And Work Experience Requirements

• Minimum 2 years of related HR or Admin experience is preferred.
• Bachelor's in HR preferred.