Graduate Medical Education Program Specialist

DEPT OF HEALTH/MENTAL HYGIENE; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Student loan forgiveness

Health insurance

NYCERS pension

Union benefits

Job summary

The Office of Chief Medical Examiner (OCME) seeks a Graduate Medical Education Program Specialist to support administration, accreditation and coordination of the agency’s fellowship programs in Forensic Pathology and related areas. This is a per-diem role averaging about 20 hours weekly in New York City.

The specialist will ensure compliance with ACGME requirements, assist with documentation, and work with DIO, Associate Program Directors, fellows and staff to sustain accreditation and program

Qualifications

• A baccalaureate degree from an accredited college is required.
• Two years of full-time experience related to projects and policies.
• Experience supporting graduate medical education preferred.

Responsibilities

• Support administration and coordination of OCME's accredited fellowship programs.
• Maintain knowledge of ACGME requirements and ADS submissions.
• Coordinate site visits, documentation and meetings for accreditation.
• Provide administrative support for GMEC activities and records.

Skills

Excellent written and verbal comms

Strong organizational skills

Project management

Detail oriented

Effective communication with faculty

Education

Bachelor's degree

Tools

ADS (ACGME Accreditation Data System)

Job description

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.

Our core purpose is to protect public health and serve impartial justice through forensic science and medicine. We exist to provide answers in support of families and communities during times of profound need.

The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.

• Commitment: Dedicated to the mission at all times
• Accountability: Responsible to each other and the community
• Resilience: Adapt in the face of adversity
• Excellence: Achieve and maintain the highest quality
• Service: Innovate to meet evolving needs

JOB DESCRIPTION

The New York City Office of Chief Medical Examiner (OCME) seeks a Graduate Medical Education Program Specialist to support the administration, accreditation and coordination of the agency’s graduate medical education fellowship programs, including its ACGME accredited Forensic Pathology and Selective Pathology fellowship programs in Forensic Neuropathology and Cardiovascular Pathology. This is a per-diem position with an anticipated average commitment of approximately 20 hours per week.

OCME’s fellowship programs provide advanced subspecialty training to physicians pursuing careers in forensic medicine. The Graduate Medical Education Program Specialist will provide dedicated administrative and accreditation support across OCME’s fellowship programs, with a particular focus on maintaining compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements and supporting the continued development of OCME’s graduate medical education programs.

The Graduate Medical Education Program Specialist will report directly to OCME’s Designated Institutional Official (DIO) and receive programmatic direction from the Associate Program Directors. The position will work closely with the Associate Program Directors, Program Coordinator, fellows, faculty and other OCME staff to support program administration and ensure accreditation requirements, documentation and deadlines are effectively managed. Work hours will vary throughout the academic year based on program activities, accreditation requirements, recruitment cycles, meetings and other fellowship needs. The successful candidate should be highly organized and detail oriented, with strong communication skills and the ability to manage multiple priorities and deadlines in a complex academic and operational environment.

Key responsibilities include, but are not limited to:

• Support the administration and coordination of OCME’s accredited fellowship programs, with a particular focus on ACGME accreditation, compliance and institutional requirements.
• Maintain a working knowledge of applicable ACGME Institutional Requirements, Common Program Requirements and specialty specific requirements, and monitor accreditation requirements, reporting obligations and deadlines.
• Maintain and manage required program and institutional information within the ACGME Accreditation Data System (ADS), including annual updates, surveys and other required submissions.
• Coordinate preparation for ACGME accreditation site visits, inspections and reviews, including assembling required documentation, coordinating logistics and preparing program leadership, faculty, fellows and staff.
• Provide administrative support for OCME’s Graduate Medical Education Committee (GMEC), including scheduling meetings, preparing agendas and supporting materials, taking and maintaining meeting minutes, maintaining required documentation and tracking action items.
• Support the DIO and Associate Program Directors in fulfilling institutional and program specific ACGME requirements, including annual program evaluations, Clinical Competency Committees, Program Evaluation Committees and other required activities.
• Coordinate and maintain fellow and faculty evaluations and track fellow educational activities, milestones, procedures, scholarly activities and other information required for accreditation and board certification.
• Support fellow recruitment, application, interview, selection, onboarding and offboarding processes, as well as administrative requirements related to credentialing, licensure and training.
• Coordinate educational and program activities, including didactic sessions, conferences, lectures, orientations and other fellowship activities, and maintain applicable program policies, agreements, affiliation documents and records.
• Work closely with the Program Coordinator and maintain effective communication with the DIO, Associate Program Directors, fellows, faculty, affiliated institutions and other stakeholders to support effective fellowship operations.
• Provide administrative support for faculty appointment and promotion processes, including coordinating required documentation, tracking submissions and maintaining applicable records.
• Support the rotations of visiting medical students, residents and other trainees at OCME, including scheduling, coordination, required documentation, institutional payments and related administrative processing.
• Assist with fellow scheduling and timekeeping, including the preparation and maintenance of schedules.
• Coordinate and support employee performance evaluations, including tracking completion and maintaining required documentation.
• Perform other duties as assigned.

EXTRA COMPENSATION & BENEFITS – WHY JOIN OCME?

Working with the City of New York doesn't just offer a competitive salary it opens the door to unique benefits that reward your service and support your future!

• Student Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal Public Service Loan Forgiveness (PSLF) and New York State student loan repayment assistance programs. Learn more at: https://studentaid.gov/pslf/
• Comprehensive health insurance benefits for you and your family.
• Membership in the New York City Employees’ Retirement System (NYCERS) pension plan.
• Access to a wide range of union benefits, including prescription plans, dental and optical care coverage.

Come for the mission, stay for the benefits and grow in a career that makes a difference every day.

SPECIAL NOTE

• Selected candidates will be required to provide a DNA sample by swabbing.
• In case of an emergency, your position may be designated as essential staff.

Please note that only candidates selected for interview will be contacted for this position.

**FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL**

CONFIDENTIAL STRATEGY PLANNER - 54743

Minimum Qualifications

A baccalaureate degree from an accredited college and two years of satisfactory, full-time experience related to the projects and policies to be studied in the particular position.

Preferred Skills

• Experience supporting graduate medical education, residency or fellowship programs, preferably within an ACGME accredited institution or program.
• Working knowledge of ACGME requirements, accreditation processes and the Accreditation Data System (ADS).
• Valid driver’s license and ability to travel to OCME Forensic Pathology Centers and other training sites to support fellows and fellowship rotations.
• Strong organizational and project management skills, with the ability to manage multiple priorities, deadlines and detailed documentation.
• Excellent written and verbal communication skills and the ability to work effectively with physicians, fellows, faculty, administrators and other stakeholders.
• Strong attention to detail, sound judgment and the ability to work independently while handling sensitive and confidential information.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.