Human Resources Associate; HR Administration

NYC Health + Hospitals; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

NYC Health + Hospitals in New York, NY seeks an HR Receptionist to support daily HR operations, answer phones, direct staff, and process ID memos. You will contribute to records management, compliance, and program support in a busy hospital environment.

Ideal candidates hold a Bachelor’s in HR or related field with strong communication skills and proficiency in Outlook, PeopleSoft, and MS Office. On-site role in Kings County with a patient-focused team.

Qualifications

• Bachelor’s degree in HR Management / related field.
• Two years of HR or personnel administration experience.
• Strong interpersonal and communication skills with tech proficiency.

Responsibilities

• Answer phones and direct employees to proper contacts.
• Issue memos for Hospital IDs to staff, volunteers, students and vendors.
• Verify annual health clearances and mandatory trainings prior to issuing ID memos.
• Assist Records Management by scanning documents into the HRMS OnBase.
• Order supplies and manage inventory.
• Assist with invoices, requisitions and personnel file audits.
• Support recruitment and background units as needed.
• Handle daily mail for HR and assist hospital programs.

Job description

Marketing Statement

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

Marketing Statement

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Duties & Responsibilities

SUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for HR Reception; answer phones; direct employees as necessary; distribue and collect various HR forms, answer employee inquiries
• Issue memos for all Hospital IDs to all employees, volunteers, students, vendors, etc.
• Assist with regulatory compliance by verifying compliance with annual heath clearances and annual mandatory trainings prior to issuing ID memos
• Assist with Records Management by scanning all incoming documents into the HRMS OnBase
• Ordering of supplies and inventory
• Assist with invoice and requisition submissions/processing
• Assist with personnel file audits
• Assist with archiving and retrieval of personnel files and other HR documents as needed
• Duplicate personnel files for submission to Risk Management or Legal, as requested
• Assist with salary information retrieval for previously separated employees (separated prior to PeopleSoft)
• Assist recruitment and background units as necessary
• Daily mail pick-up and distribution for HR
• Assist with hospital-wide programs
• Work on additional HR projects, as needed

Minimum Qualifications

• Bachelor’s Degree from an accredited college or university in Human Resources Management, Business Administration, Public Relations, Healthcare Administration, Psychology, Communications or a related discipline; or
• Associate’s Degree or sixty (60) credits towards completion of a Bachelor's Degree from an accredited college or university in a discipline listed in 1 above or a related discipline; and two (2) of relevant experience in human resources or personnel administration, employee relations, learning and development, talent acquisition, customer service (involving dispensing information and resolving customer concerns), or in a related function requiring strong interpersonal, communication, and leadership skills and proficiency with technology, such as database management, Outlook, Peoplesoft, Oracle and other Microsoft Office applications.

Knowledge, Skills, Abilities And Other Requirements

• Effective and clear communication and interpersonal skills
• Warm, welcoming attitude and professional customer service
• Dependability
• Ability to multitask and prioritize
• Ability to work under pressure
• Professionalism
• Adaptability
• Strong Computer Skills
• The job is located in Kings County