Human Resources Associate

Alachua County Sheriff's Office; Gainesville (FL); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Medical/Health Insurance

Florida Retirement System

Employee Assistance Program

Paid time off

Job summary

Alachua County Board of County Commissioners is seeking an HR paraprofessional to support Family and Medical Leave Act administration, personnel data entry, and payroll sign-ups.

You will assist with recruitment, onboarding, background checks, and processing education credentials, while maintaining confidential records and providing timely information to applicants and staff.

Qualifications

• High school diploma or equivalent plus 3 years clerical/office/customer service experience or equivalent.
• College degree substitutes for experience on a year-for-year basis.

Responsibilities

• Perform routine and complex duties related to administration of human resources functions including data entry, payroll sign-ups, and FMLA support.
• Assist with recruitment and onboarding activities: orientation, background checks, educational credentials, and onboarding duties.

Education

High school diploma or equivalent

Three years clerical/office/customer service experience or equivalent

Job description

Minimum Qualifications
Graduation from high school or equivalent and three years clerical/office work and/or customer service experience, or any equivalent combination of related training, education or experience. Earned college degree will substitute for experience on a year for year basis. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

Minimum Qualifications
Graduation from high school or equivalent and three years clerical/office work and/or customer service experience, or any equivalent combination of related training, education or experience. Earned college degree will substitute for experience on a year for year basis. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

SKILLS TESTING REQUIRED – Only applicants who meet the minimum qualifications and submit the required skills testing scores will be referred to the next step in the recruitment for this position. Test Scores Submission Deadline: Wednesday, September 2, at 5pm. This position requires a passing score on the following County's skills assessment tests: Microsoft Excel, Microsoft Word with a minimum score of moderate knowledge. The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at: [e-mail] to arrange testing. Passing scores must be received by the Human Resources Office via email at [e-mail] no later than three business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. Previous testing scores are only valid for a period of 2 years from the date of testing. Successful completion of a drug screen and successful completion of all applicable background checks pre-hire and ongoing are required.

Position Summary This is specialized, paraprofessional work in Human Resources. An employee assigned to this classification performs routine and complex duties related to the administration of various human resources functions, including providing support for the Family and Medical Leave Act (FMLA), personnel data entry, and payroll sign-ups. Work is performed under the general direction of a higher-level supervisor and is reviewed through conferences, reports and observation of results obtained.

Examples of Duties Essential Job Functions This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with the County's core values. Enters and updates employee information in the appropriate HR systems. Assists with proper maintenance of employee personnel files. Produces professional, accurate, quality reports. Participates in recruitment and onboarding activities, including new employee orientation; processing employee personnel actions in the HRIS system; initiating background checks; reviewing skills assessments; verifying educational credentials; creating employee badges; and performing other related onboarding and recruitment duties. Processes Form I-9 and employment authorization documentation in accordance with applicable requirements. Assists staff with updating and maintaining personnel information, including tax information, name changes, and other employee record updates. Responds to applicant inquiries regarding application status and provide information about current job opportunities to prospective applicants. Provides employee records in the fulfillment of Public Information Requests. Redacts information exempt from Public Records laws. Provides administrative assistance related to FMLA. Provides backup support for front desk operations as needed. May be required to attend off-site meetings and/or training sessions. Maintains regular and punctual attendance as an essential requirement of the position. Participates in the development and preparation of the quarterly internal employee newsletter. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Knowledge, Skills And Abilities Knowledge of general office procedures and practices including standard office equipment and basic filing practices. Knowledge of basic arithmetic. Knowledge of different methods of data collection. Knowledge of Microsoft Office Suite applications, including Microsoft Word, Excel, Outlook, and PowerPoint. Some knowledge of modern policies and practices of human resources administration, including a basic understanding of employee classification, compensation, recruitment, onboarding, and orientation. Skill in communicating effectively and maintaining positive working relationships with employees, colleagues, and members of the public. Skill in preparing job announcements and advertisements. Skill in operating standard office equipment, including personal computers and related word processing, database, and spreadsheet programs; telephones; copiers; and fax machines. Ability to carry out assigned projects to their completion. Ability to communicate effectively, verbally and in writing. Ability to establish and maintain effective working relationships with applicants, employees and the general public. Ability to maintain confidential and sensitive information. Ability to understand and follow written and verbal instructions.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Supplemental Information 08/18/2025 minor revisions made for details please see KL. This JD is finalized and approved by Suzy. Tam/HR 08/11/2026 This Job Description Is Under Review. Tam/HR Preferred Qualifications: Experience working in a human resources department.

An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future. BoCC-Contributed Benefits

• Medical/Health Insurance
• Employee Life Insurance
• Florida Retirement System
• Employee Assistance Program
  

Optional Benefits

• Dental Insurance
• Vision Insurance
• Supplemental & Dependent Life Insurance
• Deferred Retirement Program
• Flexible Spending Accounts
• Roth IRA
• Tuition Assistance Program
  

You may also view Frequently Asked Questions (FAQs) regarding benefits.

• FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.
• TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details.
• HOLIDAYS Holidays are as follows:
• New Years Day
• Martin Luther King Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Friday following Thanksgiving
• Christmas Eve (IAFF*)
• Christmas Day
• Additional Christmas Holiday (All non-IAFF employees)
• 2 Floating Holidays (All non- IAFF employees)
• IAFF – International Association of Firefighters Pay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays.
  

Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2.

Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.

01 I understand that once my application has been submitted for this specific position that I will NOT be able to make any changes to it. Any changes to my master application will only be reflected in any future positions for which I may apply.

• Yes
• No
  

02 If an applicant meets all minimum qualifications as posted he/she is referred to the appropriate hiring manager. The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for the ones with the specific experience he/she is seeking. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. I understand and will answer the following supplemental questions completely and thoroughly.

• Yes
• No
  

03 If you are a current Alachua County BOCC employee - I understand I must have been in my current position for at least six months to be considered for this position?

• Yes
• I am not a current Alachua Cty BOCC Employee
  

04 I understand that if I earned a bachelor's or master's degree outside the United States, I must submit a foreign education credential evaluation with my application or email it to [e-mail]. International degrees without an evaluation will not be considered toward minimum qualifications.

• Yes
• No
• Required Question