Human Resources Associate

Alachua-County-Board-of-County-Commissioners; Gainesville (FL); On-site; USD 23,000 - 32,000; Full time

Job summary

Alachua County Board of County Commissioners is seeking a paraprofessional in Human Resources to support FMLA administration, data entry, and payroll sign-ups. Work is performed under supervision with review through reports and results.

The role requires a high school diploma or equivalent and 3 years of clerical/office work or related experience; a college degree substitutes on a year-for-year basis. Skills tests in Excel and Word are required before advancement.

Qualifications

• Graduation from high school or equivalent and 3 years clerical/office experience, or related training/education.
• College degree substitutes for experience on a year-for-year basis.
• Must meet minimum education/experience for trainee status consideration.

Responsibilities

• Enter and update employee information in HR systems.
• Assist with recruitment, onboarding, and new employee orientation.
• Process Form I-9 and employment documentation per requirements.
• Coordinate background checks and verify credentials.
• Support payroll sign-ups and maintain personnel files.
• Respond to applicant inquiries and provide job information.

Skills

Customer service

Clerical tasks

Microsoft Office

Communication skills

Education

High school diploma or GED

Job description

Graduation from high school or equivalent and three years clerical/office work and/or customer service experience, or any equivalent combination of related training, education or experience. Earned college degree will substitute for experience on a year for year basis. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

SKILLS TESTING REQUIRED – Only applicants who meet the minimum qualifications and submit the required skills testing scores will be referred to the next step in the recruitment for this position. Test Scores Submission Deadline: Wednesday, September 2, at 5pm.

This position requires a passing score on the following County's skills assessment tests: Microsoft Excel, Microsoft Word with a minimum score of moderate knowledge. The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at: [e-mail] to arrange testing.

Passing scores must be received by the Human Resources Office via email at [e-mail] no later than three business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. Previous testing scores are only valid for a period of 2 years from the date of testing.

Successful completion of a drug screen and successful completion of all applicable background checks pre-hire and ongoing are required.

This is specialized, paraprofessional work in Human Resources.

An employee assigned to this classification performs routine and complex duties related to the administration of various human resources functions, including providing support for the Family and Medical Leave Act (FMLA), personnel data entry, and payroll sign-ups.

Work is performed under the general direction of a higher-level supervisor and is reviewed through conferences, reports and observation of results obtained.

ESSENTIAL JOB FUNCTIONS

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.

• Exudes a positive customer service focus.
• Advocates building organizational culture through aligning decisions with the County's core values.
• Enters and updates employee information in the appropriate HR systems.
• Assists with proper maintenance of employee personnel files.
• Produces professional, accurate, quality reports.
• Participates in recruitment and onboarding activities, including new employee orientation; processing employee personnel actions in the HRIS system; initiating background checks; reviewing skills assessments; verifying educational credentials; creating employee badges; and performing other related onboarding and recruitment duties.
• Processes Form I-9 and employment authorization documentation in accordance with applicable requirements.
• Assists staff with updating and maintaining personnel information, including tax information, name changes, and other employee record updates.
• Responds to applicant inquiries regarding application status and provide information about current job opportunities to prospective applicants.
• Provides employee records in the fulfillment of Public Information Requests. Redacts information exempt from Public Records laws.
• Provides administrative assistance related to FMLA.
• Provides backup support for front desk operations as needed.
• May be required to attend off-site meetings and/or training sessions.
• Maintains regular and punctual attendance as an essential requirement of the position.
• Participates in the development and preparation of the quarterly internal employee newsletter.
• Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of general office procedures and practices including standard office equipment and basic filing practices.
• Knowledge of basic arithmetic.
• Knowledge of different methods of data collection.
• Knowledge of Microsoft Office Suite applications, including Microsoft Word, Excel, Outlook, and PowerPoint.
• Some knowledge of modern policies and practices of human resources administration, including a basic understanding of employee classification, compensation, recruitment, onboarding, and orientation.
• Skill in communicating effectively and maintaining positive working relationships with employees, colleagues, and members of the public.
• Skill in preparing job announcements and advertisements.
• Skill in operating standard office equipment, including personal computers and related word processing, database, and spreadsheet programs; telephones; copiers; and fax machines.
• Ability to carry out assigned projects to their completion.
• Ability to communicate effectively, verbally and in writing.
• Ability to establish and maintain effective working relationships with applicants, employees and the general public.
• Ability to maintain confidential and sensitive information.
• Ability to understand and follow written and verbal instructions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear.

The employee is occasionally required to walk; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

The noise level in the work environment is usually quiet.

Preferred Qualifications: Experience working in a human resources department.