Human Resources Associate

MathCo; Chicago (IL); Hybrid; USD 45,000 - 60,000; Full time

Job summary

MathCo is seeking a proactive HR & Office Associate for our Chicago office. This full-time role blends HR support with office operations, helping create an engaging employee experience and ensuring smooth daily workflow.

You’ll work in the office four days a week, with one day for remote work, supporting onboarding, reports, and admin tasks. The right candidate brings 1–3 years of HR support experience and strong organizational skills.

Qualifications

• 1–3 years of experience in HR support, office administration, or a similar role.
• Excellent communication and interpersonal skills — professional, friendly, and reliable.
• Highly organized and detail-oriented, with the ability to manage multiple priorities.
• Discreet and respectful when working with confidential or sensitive information.
• Comfortable with Microsoft Office and familiar with basic HR systems/tools.
• Experience with travel coordination or equipment logistics is a plus.

Responsibilities

• Assist with employee engagement initiatives and help foster a positive, inclusive workplace culture.
• Respond to general HR inquiries and provide first-level support to employees.
• Support HR reconciliations, including documentation related to taxes, benefits, and record keeping.
• Manage HR-related documentation and mail, including confidential and time-sensitive materials.
• Help coordinate the onboarding process for new hires, including welcome materials, workspace readiness, and device setup.
• Serve as point of contact for Employee recognition programs, company events coordination and benefits administration.
• Responsible for preparing and delivering weekly, monthly, and ad hoc HR reports to support internal tracking and decision making.
• Maintain and update HR-related databases, ensuring records are accurate.
• Oversee daily office operations, ensuring the workplace is organized, well-stocked, and running efficiently.
• Coordinate device procurement for new hires and replacement needs, in partnership with IT.
• Book and coordinate employee travel, including transportation and accommodations.
• Order office supplies, liaise with vendors, and assist with space planning or events as needed.
• Handle mail, shipping, and general administrative tasks, such as scanning, filing, and printing.

Skills

Communication

Organization

MS Office

Interpersonal skills

Tools

HR software

Job description

TheMathCompany or MathCo® is a global Enterprise AI and Analytics company trusted for data-driven decision-making by leading Fortune 500 and Global 2000 enterprises. Founded in 2016, MathCo builds custom AI and advanced analytics solutions focused on enterprise problem-solving through its innovative hybrid model. NucliOS, MathCo’s proprietary platform with pre-built workflows and reusable plug-and-play modules, enables the vision of connected intelligence at a lower TCO.

For our employees, we foster an open, transparent, and collaborative culture with no barriers, making MathCo a great place to work. We provide exciting growth opportunities, value capabilities, and attitude over experience, enabling the Mathemagicians to ‘Leave a Mark’.

Job Overview

We’re looking for a proactive, detail-oriented, and people-focused HR & Office Associate to join our Chicago office. This full-time role blends key responsibilities in human resources and office management and is ideal for someone who enjoys supporting the employee experience while helping an office run smoothly.

You’ll work in the office four days per week, with the flexibility to work from home one day.

Key Responsibilities

Human Resources Support

• Assist with employee engagement initiatives and help foster a positive, inclusive workplace culture
• Respond to general HR inquiries and provide first-level support to employees
• Support HR reconciliations, including documentation related to taxes, benefits, and record keeping
• Manage HR-related documentation and mail, including confidential and time-sensitive materials
• Help coordinate the onboarding process for new hires, including welcome materials, workspace readiness, and device setup
• Serve as point of contact for Employee recognition programs, company events coordination and benefits administration
• Responsible for preparing and delivering weekly, monthly, and ad hoc HR reports to support internal tracking and decision making
• Maintain and update HR-related databases, ensuring records are accurate

Office & Administrative Support

• Oversee daily office operations, ensuring the workplace is organized, well-stocked, and running efficiently
• Coordinate device procurement for new hires and replacement needs, in partnership with IT
• Book and coordinate employee travel, including transportation and accommodations
• Order office supplies, liaise with vendors, and assist with space planning or events as needed
• Handle mail, shipping, and general administrative tasks, such as scanning, filing, and printing

What We’re Looking For

• 1–3 years of experience in HR support, office administration, or a similar role
• Excellent communication and interpersonal skills — professional, friendly, and reliable
• Highly organized and detail-oriented, with the ability to manage multiple priorities
• Discreet and respectful when working with confidential or sensitive information
• Comfortable with Microsoft Office and familiar with basic HR systems/tools
• Experience with travel coordination or equipment logistics is a plus

Being a Mathemagician

• Embody MathCo’s culture of ownership, excellence, and impact.
• Actively contribute to company growth initiatives, fostering a collaborative and innovative environment.
• Support diversity and inclusion, valuing different perspectives and ideas.

Recognitions & Awards

• Leader in Top Generative AI Service Providers – PeMa Quadrant 2023 (AIMResearch)
• Recognized among Inspiring Workplaces in North America, 2023
• Accredited for Inclusive Practices by Great Place to Work Institute, India
• For more information, please visit our website. https://www.mathco.com