Human Resources Associate

Menlo School; California (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Retirement plan

Benefits package

Competitive salary

Job summary

Menlo School is seeking a Human Resources Associate to support a broad range of HR functions on campus, including recruitment, onboarding, performance management, leave administration, and training records management. This role reports to the Director of Human Resources and emphasizes collaboration with managers and employees to deliver an exceptional employee experience.

The role is full-time, on-site, with extensive in-person collaboration on campus.

Qualifications

• Bachelor's degree in Human Resources Management or related field required.
• 3+ years HR experience, ideally in education or school setting.
• Familiarity with HR systems and tools; experience with ATS and HRIS recommended.

Responsibilities

• Support full-cycle recruitment, coach hiring managers, post roles, manage pipelines, and communicate with candidates.
• Conduct resume reviews, phone screens, reference checks, and process referrals.
• Prepare offer letters, set up new hires in HRIS, guide pre-boarding, I-9s and first-day questions.
• Coordinate onboarding with managers, Payroll, and HR colleagues for a smooth process.
• Administer leaves (FMLA, CFRA, Pregnancy Disability, Baby Bonding, medical leaves) and coordinate with Payroll.
• Lead annual staff performance evaluation process and support managers.
• Maintain Training Management System including rosters, updates, access issues, completion rates.
• Assist with compensation planning materials and surveys; support compliance documentation.
• Serve as first HR contact, clarify policies, and assist with audits and data clean-up.

Skills

Recruitment

Onboarding

Performance management

Leave administration

Training records

HR operations

Education

Bachelor's degree in HR Management

Tools

Jobvite

Paylocity

Vector Solutions

Google Workspace

Microsoft Office

Job description

Menlo School is seeking a Human Resources Associate to support a broad range of HR functions, with a focus on recruitment, onboarding, performance management, leave administration, training record management, and day-to-day HR operations. Reporting to the Director of Human Resources, this role is ideal for someone who enjoys working closely with managers and employees, building strong processes, and contributing to a positive, high-quality employee experience in an independent school environment.

This is a full-time, year-round, on-site position. Menlo School is an in-person learning community, and employees are expected to perform their work on campus. In particular, this role involves extensive in-person collaboration and direct support of employees and managers.

Key responsibilities

• Support full-cycle recruitment by coaching hiring managers, posting roles in the applicant tracking system and on external job boards, managing candidate pipelines, and communicating with candidates throughout the process.
• Conduct resume reviews, phone screens, and reference checks as needed, and help process referral bonuses.
• Prepare and send offer letters and welcome communications; set up new hires in the HRIS; and guide new employees through pre-boarding, I-9s, and first-day questions.
• Partner with managers, Payroll, and HR colleagues to ensure a smooth, consistent onboarding experience.
• Coordinate seasonal and athletics staffing, including maintaining year-round employment tracking, partnering with Athletics leadership on staffing needs, and issuing seasonal and summer camp offers.
• Administer all mandated leaves (FMLA, CFRA, Pregnancy Disability Leave, Baby Bonding, and medical leaves), guiding employees through timelines, benefits, and documentation while coordinating with managers and Payroll.
• Lead the annual staff performance evaluation process, including planning, templates, timelines, communications, and manager training, and provide one-on-one support to managers.
• Maintain the Training Management System, including rosters, assignments, course updates, troubleshooting access issues, and monitoring completion rates.
• Support the annual compensation planning process by preparing materials and worksheets, issuing and tracking employee agreement letters, and coordinating changes with Payroll.
• Prepare and submit compensation surveys, state and government reports, and other HR-related compliance documentation.
• Serve as a first point of contact for HR questions, assist with policy clarification, and support HR audits, data clean-up, and team initiatives.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Human Resources Management or a related field. Specific HR functional area experience (such as recruitment, leave management, benefits administration, workers' compensation or other) is preferred.
• At least 3 years of human resources experience, ideally in a generalist role and in a school or education setting.
• Familiarity with HR systems and tools; experience with applicant tracking systems and HRIS (Jobvite, Paylocity, and Vector Solutions a plus).
• Proficiency with standard business software, including Google Workspace (Sheets, Docs, etc.) and Microsoft Office applications.
• Exceptionally detail-oriented and highly organized, with the ability to manage multiple complex workflows and competing deadlines without sacrificing accuracy.
• Collaborative and approachable, bringing a warm, positive presence to interactions, even when navigating complex or sensitive situations.
• Excellent communication and interpersonal skills, with a strong customer-service mindset.
• Ability to handle confidential information with high discretion and professionalism.
• Working knowledge of leave administration and California HR compliance concepts.

We offer:

• An exceptional work environment and caring community
• Highly competitive salary
• A comprehensive benefits package, including generous contributions to a retirement plan for eligible employees and their families. Learn more here. (https://www.menloschool.org/employment-benefits.php)

We thank all applicants in advance for their interest and will reach out only to those most closely aligned with the needs of the position.

We look forward to hearing from you!

About us:

Menlo School is an independent, coeducational, college-preparatory school for students in grades six through twelve. Located in the heart of Silicon Valley and founded in 1915, the School is accredited by the Western Association of Schools and Colleges and is a member of the National and California Associations of Independent Schools.

Menlo is dedicated to providing a joyful, transformative education that empowers students to explore broadly, think critica