Human Resources Associate

KIPP Atlanta Schools; Atlanta (GA); Hybrid; USD 55,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Retirement options

Paid time off

Professional development opportunities

Parental leave

Job summary

KIPP Atlanta Schools is seeking a Human Resources Associate to support day-to-day HR functions across our schools in Atlanta. The role reports to the Human Resources Manager and provides essential administrative, systems, and customer service support, ensuring accuracy, confidentiality, and compliance with policies.

The candidate will handle inquiries, manage employee records in the HRIS, support engagement initiatives, and assist with vendor relationships and compliance duties across campuses

Qualifications

• Strong written and verbal communication skills.
• Excellent attention to detail.
• Solid organizational skills with ability to manage multiple priorities.
• Proven problem-solving abilities and discretion with confidential information.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Serve as a first point of contact for HR inquiries, responding professionally and timely.
• Maintain knowledge of employee resources, benefits, and HR policies.
• Process employment verifications and related documentation.
• Support HR events, staff engagement activities, and meetings.
• Manage the Substitute Vendor Partnership and portfolios from preboarding to placement.
• Maintain confidential employee files in the HRIS and ensure data integrity.

Skills

Communication

Attention to detail

Organizational skills

Problem-solving

Discretion

Multi-tasking

Education

Associate’s degree

Bachelor’s degree preferred

Tools

HRIS platforms

Job description

Organizational Overview

KIPP Atlanta Schools is part of the KIPP (Knowledge is Power Program) national network of free, open enrollment, college-preparatory schools dedicated to ensuring that every child grows up free to create the future they want for themselves and their communities. There are 280 KIPP schools in 21 states and the District of Columbia serving more than 175,000 scholars and alumni. KIPP Atlanta currently operates 11 schools including five primary schools, six middle schools and one high school, as well as KIPP Forward which supports scholars on their journey to a choice-filled life. We are a social justice organization and our vision and mission require the work of dedicated, bold and skilled leaders, educators, and support staff who are committed to serving as the catalyst for joyful, academically excellent schools and the foundation for building a more just and equitable world for our scholars.

What We Value

• Good Decision-Making: “I make thoughtful decisions in alignment with my school’s and organization’s values.”
• Peer Accountability: “I hold all Big KIPPsters accountable to our schools’ and organization’s values, standards, and expectations.”
• Excellence Always: “I do all aspects of my work with excellence - the big and the little things, the parts being monitored as well as those not monitored.”
• Communication is Key: “I communicate with both honesty and love. How I communicate nurtures courage, belonging, partnership, and progress toward our promise to KIPPsters and families.”
• Scholars Over Everything: “I put our scholars first, 100% of the time, without fail. I quickly resolve any and all adult-centered concerns and qualms to reserve my individual and our collective time and attention for our KIPPsters.”
• Walk Trumps Talk: “I chose this social justice career. And so, I behave in alignment with my choice. My behaviors match our promise to our scholars and families.”
• “Us” Only: “I belong to every member of our organization, and every member of our organization belongs to me. I choose unity always - in both the good times and hard times.”

Job Summary

The Human Resources Associate is responsible for the execution of day-to-day human resources functions at KIPP Atlanta Schools. Reporting to the Human Resources Manager, this role provides essential administrative, systems, and customer service support across HR functions, ensuring accuracy, confidentiality, responsiveness, and compliance with internal policies and external regulations. The Human Resources Associate serves as a frontline resource for employees, supports employee engagement initiatives, and plays a critical role in maintaining accurate, up-to-date employee records and HRIS data.

Job Responsibilities

Employee Support & HR Services

• Serve as a first point of contact for HR inquiries, responding to inquiries with professionalism, accuracy, and timeliness. Actively monitor and support the HR inbox.
• Maintain strong working knowledge of employee resources, benefits, and HR policies to support employee questions.
• Process employment verifications, Public Service Loan Forgiveness (PSLF), and employment-related documentation for current and former employees.
• Support the HR team with large-scale HR events, including open enrollment sessions, staff engagement activities, and employee meetings.
• Manage the Substitute Vendor Partnership for their portfolio of schools.
• Serve as primary substitute vendor contact and actively manage substitute portfolios from preboarding to placement at schools.

Employee Records, Systems & Data Management

• Maintain accurate, confidential, and up-to-date employee files within the HRIS system, including required employment documentation.
• Ensure employee records are consistently updated to reflect changes in employment status, compensation, and employment history.
• Manage background check processes for employees, substitutes, and contractors in accordance with policy and compliance requirements.
• File, upload, audit, and manage employee documentation to ensure data integrity and compliance.
• Archive inactive and former employee files in accordance with record retention requirements.
• Distribute employee handbooks and track completion of required acknowledgment forms.
• Support HR Manager in processing verifications of experience and related employment documentation.
• Support HR Manager in processing employee separations.

Employee Engagement & Compliance Support

• Support the execution of employee engagement initiatives in partnership with the Human Resources Manager and the Talent Team.
• Assist with gathering employee engagement data, such as exit interview information and maintaining related documentation.
• Support the maintenance, implementation, and communication of human resources policies and procedures.
• Assist with compliance oversight by ensuring adherence to internal policies and applicable federal, state, and local employment regulations.
• Support audits, reporting, and data requests related to HR compliance, records management, and HRIS accuracy.
• Regularly audit training requirements for employees and work to ensure full employee compliance with all mandated training sessions.
• Process employment verifications and maintain documentation of Years of Experience (YOE) verification.
• Review and approve contractor clearance documentation in partnership with HR and Operations.

Qualifications

Required

• Associate’s degree required
• Minimum of 1–3 years of experience in Human Resources or a Human Resources–adjacent administrative role.
• Human Resources certifications or specialty credentials preferred
• Strong written and verbal communication skills, with excellent attention to detail
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Demonstrated problem-solving skills and ability to implement solutions.
• Ability to handle sensitive information with discretion and professionalism.

Preferred

• Bachelor’s degree preferred.
• Experience managing or supporting HRIS platforms and maintaining employee data accuracy.
• Experience working in a school district, charter network, or education-based organization.

Compensation & Benefits

Compensation is competitive and aligned with KIPP Atlanta Schools’ leadership salary bands. The salary range for this role is $55,000–$80,000 and is based on experience, qualifications, and internal equity. Most new hires are placed in the lower to mid-range of the salary range. Placement near the top of the range is uncommon at hire and reserved for individuals who exceed role qualifications through depth of expertise, leadership maturity, and proven results leading complex initiatives with sustained, organization-level impact. A comprehensive benefits package is offered, including health insurance, retirement options, paid time off, and professional development opportunities.

KIPP Atlanta Schools offers a competitive benefits package that includes:

• 20 days of Paid Time Off, in addition to identified holidays
• Comprehensive health insurance (medical and dental), life insurance and optional short and long term disability
• Counseling and Telehealth Options
• Paid Parental Leave
• Participation in Georgia retirement plan and an optional 403(b) retirement plan.

Location & Work Conditions

Working conditions are as follows:

This Position Requires

• This role requires schedule flexibility; work hours vary based on campus needs and may include evenings and occasional weekends.
• This position has hybrid flexibility but does require regular presence on campus and in schools and in required meetings around the region; Must be based in Atlanta.
• This position requires routine physical activity associated with normal office environments.
• This position may require the ability to lift and carry objects weighing up to 25 pounds.
• Ability to engage in school-based activities requiring standing, walking, and mobility.

Equal Employment Opportunity Statement

KIPP Atlanta Schools is an equal opportunity employer. We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, or any other legally protected status. This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all responsibilities. Duties may be adjusted based on school and organizational needs.