Human Resources and Payroll Associate

Kipp Inc; Philadelphia (Philadelphia County); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Comprehensive health benefits

403 (b) matching program

Job summary

KIPP Inc in Philadelphia seeks a Human Resources and Payroll Associate to manage payroll and HR administration effectively. The role demands attention to detail and the ability to foster employee engagement initiatives for over 400 staff.

Key responsibilities include overseeing payroll processes, ensuring compliance with regulations, and managing HR data. This position offers a salary range of $70,000 - $75,000 with comprehensive health benefits and a supportive work environment.

Qualifications

• Experience in payroll administration is essential.
• Demonstrated ability to uphold KIPP Philadelphia’s Core Values.
• Ability to manage and analyze HR data effectively.

Responsibilities

• Oversee payroll processing for all employees.
• Ensure compliance with federal, state, and local payroll regulations.
• Support employee onboarding and engagement initiatives.

Skills

HR compliance and employment law knowledge

Payroll administration and financial accuracy

Process improvement and operational management

Communication and leadership

Education

Fluency with UKG

Job description

• Department: Regional Support and Leadership

Company Description

KIPP Public Schools is a national network of tuition-free public charter schools preparing students with the skills and confidence needed to create the futures they want for themselves, their communities, and us all. We are a network of 279 schools, nearly 16,500 educators, and 210,000 students and alumni. KIPP Philadelphia Public Schools (KPPS) is part of the national KIPP Public Schools network and currently leads eight schools serving 3,400 students in North and West Philadelphia. By 2030, KPPS will be serving approximately 4,000 students.

KPPS Mission

Together with families and communities, we create joyful, academically excellent schools that prepare students to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Life at KPPS

At KPPS, we believe that talented, committed, and culturally competent educators and staff are the foundation of our students' success. We work to create a professional community grounded in joy, candor, care, and connection – where every team member can bring their authentic self, grow in their craft, and contribute to meaningful work. Here is what you can expect:

• Commitment to Anti-Racism & Equity: Join a team dedicated to dismantling systemic barriers and creating inclusive, culturally responsive schools where all students and staff can thrive.
• Joyful, Inclusive Community: Work in a collaborative, identity-affirming environment that values relationships, celebrates individuality, and supports the well-being of adults and children alike.
• Competitive & Equitable Compensation: Benefit from transparent compensation structures, including performance-based bonuses that recognize meaningful contributions.
• Professional Growth & Leadership Pathways: Access high-quality development – including coaching, workshops, and tailored leadership opportunities – designed to support your long-term career trajectory.
• Authenticity & Belonging: Be part of a culture that encourages you to show up as your full self and contribute to a community rooted in trust and respect.
• People-Centered Excellence: Join colleagues who believe strong relationships and thoughtful preparation drive excellent outcomes—for students and for staff.
• Comprehensive Well-Being Support: Receive whole-person support through coaching, mental health resources, wellness initiatives, and team-building experiences that prioritize your professional and personal growth.

Job Description

ROLE OVERVIEW

The Human Resources and Payroll Associate will guarantee the efficient and accurate Human Resources Administration and Payroll for KIPP Philadelphia Public Schools, an organization with over 400 Employees. The role will report directly to the Managing Director of Staff Engagement and Talent Development. The ideal candidate possesses a keen attention to detail and the ability to lead the design and implementation of employee engagement programs that considers the employee tenure from the moment an employee begins their relationship with KPPS and throughout their career.

KEY RESPONSIBILITIES

Payroll Administration

• Oversee the accurate and timely processing of payroll for all employees.
• Ensure compliance with federal, state, and local payroll regulations.
• Manage payroll audits, tax reporting, and year-end payroll processes (W-2s, adjustments, etc.).
• Partner with Finance to ensure payroll aligns with budget and financial reporting requirements.

Compliance & Risk Management

• Maintain required employment records and documentation in accordance with legal requirements.
• Monitor regulatory changes and implement necessary policy or process updates.

HR Systems & Data Management

• Manage data within HRIS and payroll systems to ensure data accuracy and effective reporting.
• Develop and maintain HR metrics and reports to support decision-making.
• Identify opportunities to improve HR and payroll systems and processes.

Employee Experience & Support

• Support the Director of Employee Engagement with employee onboarding and lifecycle processes.
• Support the Director of Employee Engagement with staff engagement and retention initiatives.
• Ensure responsive HR service for employees and leaders.

KEY COMPETENCIES

• HR compliance and employment law knowledge
• Payroll administration and financial accuracy
• Process improvement and operational management
• Communication and leadership
• Success in this role will be measured by:
• Accuracy and timeliness of payroll processing
• Compliance with employment and payroll regulations
• Effective resolution of employee relations issues
• Efficient HR operations and systems
• Positive employee and leadership support experiences

WHO YOU ARE

• You have a deep commitment and demonstrated ability and desire to uphold KIPP Philadelphia’s Core Values (Cultural Competence, Children First, Ownership, Community).
• You are someone who has experience with and enjoys all portions of managing data, from developing big picture data strategy, to analyzing data for a stakeholder presentation, to optimizing data flow into a data warehouse or a dashboard data source.
• You operate with cultural competence and a commitment to inclusion, anti-racism, and the eradication of anti-Blackness.
• You love data and are able to translate technical language to non-technical audiences.
• You are flexible and able to multi-task within a fast-moving, entrepreneurial environment, while also driving towards clarity, simplicity and solutions.
• You have the ability to motivate, inspire and hold others accountable.
• You are solutions-oriented and have an eagerness to adapt in order to solve problems.
• You possess an incredibly strong attention to detail and quality.

Qualifications

• Highly Recommended: Fluency with UKG
• Complete all required criminal and child abuse background checks:
  • PA State Police Clearance
  • PA Child Abuse Clearance
  • Cogent Federal Fingerprinting

Additional Information

• Salary range for this position is $70,000 - $75,000, commensurate with experience.
• All full-time team members at KPPS enjoy a comprehensive health benefits package (including vision and dental, a telehealth option, and flexible spending accounts) for themselves and their families as well as a 403 (b) matching program for retirement savings.

Note to Applicants:

• KIPP Philadelphia Schools is an equal opportunity employer. Employees are selected on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status, or sexual orientation, in accordance with federal and state law.