Human Resources Assistant / Scheduler

Draper; Boston (MA); On-site; USD 33,000 - 55,000; Full time

Benefits offered by this job

Flexible work-life balance

Employee clubs and activities

Off-site social events

Discounts to local museums

Job summary

Draper is seeking an HR Assistant/Scheduler to coordinate interview scheduling and candidate communications from our Cambridge office. You will manage calendars, arrange in-person and virtual interviews, and handle travel logistics when needed, ensuring a smooth candidate experience.

The role requires 1–2 years in administrative/HR settings, strong MS Office/Outlook skills, and proficiency with Workday ATS and MS Teams. On-site presence is required three days per week in Cambridge, MA.

Qualifications

• High School diploma or equivalent required.
• 1–2 years of administrative, HR, operations, or customer service experience preferred.
• Clerical experience in an HR-type role is a plus.

Responsibilities

• Coordinate and schedule phone screens and interviews (phone, virtual, in-person).
• Secure interview space and leverage MS Teams for virtual interviews.
• Coordinate travel/expenses for non-local candidates and manage calendar logistics.
• Maintain Workday records and ensure data accuracy.
• Provide timely updates and confirmations to stakeholders and ensure a positive candidate experience.

Skills

MS Office

Outlook

Workday ATS

MS Teams

Calendar management

Communication

Confidentiality

Customer service

Education

High School diploma or equivalent

Tools

Workday ATS

MS Teams

Calendar tools

Job description

Overview

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.

Overview

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.

Job Description Summary

The HR Assistant/Scheduler coordinates the scheduling of interviews as part of the hiring process by managing calendars, scheduling in-person and/or virtual interviews between candidates and hiring teams, sending confirmations and coordinating travel/expenses when applicable. They maintain Workday records, handle rescheduling, and ensure a positive candidate experience.

This role will be on-site 3 days a week in our Cambridge office.

Duties/Responsibilities

Job Description

• Coordinate and schedule phone screens and interviews (phone, virtual, and in-person) for candidates.
• Secure interview space for in-person interviews and leverage MS Teams for virtual interviews.
• Partner closely with Recruiters, Hiring Managers, and other stakeholders to align schedules and confirm interview logistics.
• Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process.
• Utilize Workday ATS and internal tools to manage and track interview schedules and communications.
• Maintain data accuracy within Workday when scheduling interviews.
• Anticipate and resolve scheduling conflicts and changes quickly and efficiently.
• Provide timely updates and confirmations to all stakeholders.
• Ensure a consistently positive candidate experience.
• Support administrative aspects of the interview process, including calendar management, travel coordination for non-local candidates, expense processing post interview and follow-up communications.

Skills/Abilities

• Exceptional attention to detail and ability to prioritize and handle multiple tasks in a fast-paced environment
• Excellent customer service skills
• Ability to communicate professionally with all levels of employees
• Ability to handle confidential information
• Self-motivated, well-organized and detail-oriented
• Tech Savvy: ability to move quickly between platforms and manage multiple systems at once (Teams, Outlook, Workday, etc.)
• Excellent written and oral communication skills are necessary to produce and deliver high-quality correspondence
• Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans
• Proficiency in MS Office and calendar tools (e.g., Outlook) and ATS software (Workday preferred).
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality

Education

• High School diploma or equivalent

Experience

• 1-2 Years experience in an administrative, human resources, operations or customer service role.
• Clerical background in a Human Resources-type position a plus

Additional Job Description

Applicants selected for this position may be required to obtain and maintain a US government security clearance

Job Location - City

Cambridge

Job Location - State

Massachusetts

Job Location - Postal Code

02139-3563

Salary

The US base salary range for this full-time position is

$24.00 - $40.80

Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.

Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities.

Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact [e-mail].