Human Resources Assistant/Receptionist

Rincon Research Corporation; Chantilly, Northern (VA, KY); Hybrid; USD 39,000 - 47,000; Full time

Job summary

Rincon Research Corporation in Chantilly, VA is seeking a Human Resources Assistant & Receptionist to support the HR team and manage front-desk operations in a highly secure environment. This role combines administrative duties with HR support, including onboarding, recruitment coordination, and handling confidential employee records.

The ideal candidate will have 2+ years of administrative HR experience, proficiency with MS Office and HRIS/ATS systems, and the ability to maintain absolute

Qualifications

• Bachelor's degree in Human Resources or related field preferred.
• 2+ years' experience in administrative support HR administration preferred.
• High proficiency with MS Office Suite (Word, Excel, Outlook).
• Experience with HRIS and ATS is advantageous.

Responsibilities

• Provide administrative support to the HR Team.
• Greet customers and employees.
• Maintain confidential employee information.
• Coordinate onboarding activities and new hire orientation scheduling.
• Assist with recruitment activities including sourcing and interviews.
• Support employee status changes, benefits inquiries, and HRIS data upkeep.
• Handle employment verifications and HR correspondence.
• Monitor compliance with employment laws and company policies.
• Coordinate career fairs and internship program activities.
• Manage front-desk security, phone calls, mail, and calendars.
• Travel coordination as needed for the Chantilly facility.

Skills

Communication skills

Discretion and confidentiality

Strong organizational skills

Security-conscious

Education

Bachelor's degree in Human Resources

Tools

MS Office Suite

ADP Workforce Now

Applicant Tracking System (ATS)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

NONEXEMPT Professional Chantilly, VA, US

8 days ago Requisition ID: 1382

Salary Range: $28.00 To $34.00 Hourly

Why Join Rincon Research Corporation (RRC)?

At Rincon Research Corporation, our primary business is innovating, developing, and fielding digital signal processing (DSP) products and services for the United States Defense and Intelligence Communities in support of national security.

Rincon Research Corporation (RRC), an employee-owned company, is seeking a Human Resources Assistant & Receptionist to support the Chantilly facility while providing administrative support to the Human Resources department. This dual role requires high operational discretion, excellent organizational skills, and strict compliance with defense industry protocols, including NISPOM and visitor control procedures. The ideal candidate will play an important part in supporting our employees and helping HR operations run smoothly. They will manage front-desk security, greet cleared personnel and visitors while maintaining highly sensitive personnel records, and supports recruitment pipelines and functions.

Come join the team that is providing cutting edge intelligence analysis and operations support for the future!

What are the primary responsibilities for the Human Resources Assistant/Receptionist position?

• Provide administrative support to the Human Resources Team
• Greet customers and employees
• Maintain accurate and confidential employee information
• Assist in coordinating new hire onboarding activities, including preparation of employee documentation, interviewing, and new hire orientation scheduling
• Assist with recruitment activities including sourcing for candidates, interviews, candidate communications, and recruiting events
• Support employee status changes including hires, transfers, benefits administration and inquiries
• Maintain HRIS data and ensure information accuracy and integrity
• Prepare employment verification requests and HR related correspondence
• Monitor compliance with federal, state, and local employment laws and company policies
• Assist with employee engagement initiatives and other special projects and events
• Manage all incoming phone calls
• Ordering of office supplies and meals
• Serve as a back-up to the Travel Coordinator
• Assist with coordinating career fairs
• Assist with the internship program
• Distribute mail
• Manage company calendars
• Potential travel coordination for the Chantilly facility
• Perform other duties as assigned

What background will make you successful?

• US CITIZENSHIP REQUIRED
• Ability to obtain and maintain a TS/SCI security clearance
• Bachelor's degree in Human Resources or related field preferred
• 2+ years' experience in administrative support HR administration preferred
• High proficiency with MS Office Suite, Word, Excel, and Outlook
• Demonstrated ability to handle Personal Identifiable information (PII) and protected security data with absolute confidentiality
• Exceptional written and verbal communication capabilities, with a professional demeanor and familiarity with high security environments
• Prior exposure to an HRIS (ADP Workforce Now preferred) or Applicant Tracking Systems (ATS) is highly advantageous
• Exceptional written and verbal communication capabilities, with a professional demeanor and familiarity with high security environments

Where is the position located?

This position is located in Chantilly, VA

*The likely salary range for this position is $28 - $34 per hour. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

What benefits does RRC offer?

• 100% employer-paid premiums for family medical and dental insurance, employee life insurance, short-term and long-term disability (STD <LTD>)
• Flexible reimbursement spending accounts for medical expense and dependent care
• Immediate participation and vesting in the company’s Employee Stock Ownership Plan (ESOP) and 401(k) Plan
• Employer contributions to RRC’s ESOP
• Employer matching contributions to the company’s 401(k) Plan
• Employer discretionary contributions to the company’s 401(k) Plan

Rincon Research Corporation is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.