Human Resources Assistant (OA)

United States Attorneys' Offices; Columbus (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

United States Attorney's Office for the Southern District of Ohio seeks a Human Resources (HR) Assistant in the Administrative Division to support clerical and technical HR tasks essential to the District’s HR Management program. You will assist with a broad range of HR duties including recruiting, onboarding, and maintaining personnel records.

Responsibilities include providing HR guidance to staff and applicants, processing background checks, supporting performance management, and helping

Qualifications

• One year of specialized experience in an office setting providing HR support.
• Experience with recruitment, onboarding, and personnel actions.
• Ability to maintain records and communicate clearly with applicants and staff.

Responsibilities

• Provide HR assistance and guidance to employees and applicants with professional tact.
• Assist with staffing, recruitment, and posting of job announcements.
• Process pre-employment background investigations and onboarding.
• Support performance management and the personnel actions process.
• Maintain personnel files and assist with training program needs.
• Prepare written documents using office automation software.

Skills

HR support

Recruitment assistance

Onboarding

Record keeping

Communications

Training coordination

Job description

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement.

This position is also being announced to All U.S. Citizens and Nationals under 26-OHS-13069237-DE.

A Recruitment Incentive may be authorized for qualified candidates. Eligibility for an incentive will be determined on a case-by-case basis in accordance with federal regulations.

Duties

Help

The United States Attorney's Office for the Southern District of Ohio is seeking a Human Resources (HR) Assistant in their Administrative Division to assist with clerical and technical support essential to the effective operations of the District’s HR Management program.

Typical Work Assignments Will Include

• Providing a wide array of HR assistance and guidance to employees and applicants, exercising clear, concise communication skills and professional tact in all communications;
• Assisting with the recruitment process to include the development and posting of job announcements, evaluating qualifications of candidates; scheduling interviews, and corresponding with applicants and hiring managers;
• Initiating and processing pre-employment background investigations;
• Overseeing the performance management and appraisal process;
• Preparing and processing personnel actions, determining appropriate nature of action, regulatory authority, and adhering to prescribed guidelines and regulations;
• Maintaining personnel files for employees in the electronic Official Personnel Folder (eOPF) system;
• Managing the District's training program and identifying employees' training needs;
• Participating in the classification or re-certification of positions; and
• Composing a variety of written documents utilizing various types of office automation software.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

GS-5

To be eligible at the GS-5 level, you must have: at least one year of specialized experience equivalent to the GS-4 level; or four years of education above the high school level; or a combination of both specialized experience and education as explained below.

Specialized Experience

At least one full year of specialized experience equivalent to the GS-4 level in Federal service. Specialized experience is defined as working in an office environment performing duties such as reviewing documents for accuracy and completeness, reconciling errors, and obtaining additional information as required; providing general information about processes, procedures, and regulations; applying standardized rules, procedures and operations to provide administrative support; assisting with pre-employment procedures; establishing and maintaining a variety of files and records; entering information into an automated system or database.

Combining Education and Experience

Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

GS-6

To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level.

Specialized experience

Specialized experience is defined as experience working in an office environment providing human resources assistance such as assisting with staffing and recruitment; assisting with pre-employment processing and onboarding; researching, identifying, and providing technical assistance to team members on a variety of employee benefits issues such as advising eligible employees on health benefits, life insurance, retirement coverage; reviewing documents for accuracy and completeness, reconciling errors, and obtaining additional information as required; establishing and maintaining a variety of personnel files; and entering information into an automated system or database.

GS-7

To be eligible at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level.

Specialized experience

Specialized experience is defined as experience working in an office environment providing human resources assistance on a variety of human resources matters such as assisting with staffing and recruitment; using appropriate regulations and guidelines to determine the correct legal and regulatory human resources codes for personnel actions; processing complex Federal personnel actions; assisting with pre-employment processing and onboarding; explaining basic federal employment policies and procedures to applicants and employees; reviewing documents for accuracy and completeness, reconciling errors, and obtaining additional information as required; establishing and maintaining a variety of personnel files; and entering information into an automated system or database.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)-

The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-

The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Veterans Employment Opportunity Act (VEOA)

VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Special Employment Consideration

Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information, click on the links provided below . You must specify in your online questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.

Noncompetitive Appointment Authorities Links

https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=Types-of-Appointments

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov

OR

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorized

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service:

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Reasonable Accommodation Statement:

Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy:

The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

Political Appointees (Current or Former):

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.