Human Resources Assistant (OA)

United States Attorneys' Offices; Washington (District of Columbia); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Federal benefits

Job summary

The United States Attorneys' Offices is seeking a Human Resources Assistant to support a team of legal professionals in Washington, DC. You will handle personnel actions, respond to applicants, and guide new employees through orientation on health benefits and retirement programs.

You will assist HR specialists with a range of functions, maintain civilian personnel files, and help prepare background investigation materials. The role offers federal benefits and opportunities for career growth.

Qualifications

• Bachelor's degree or four years of postsecondary study.
• One full year of specialized experience equivalent to GS-04 level.
• Typing speed of at least 40 words per minute with three or fewer errors.
• Ability to establish and maintain a variety of personnel files and use automated systems.

Responsibilities

• Process a wide range of personnel actions within various areas of personnel management.
• Respond to applicants, visitors, and telephone inquiries about employment.
• Process new employees and conduct orientation sessions on benefits and retirement.
• Review and resolve discrepancies in personnel actions and maintain employee files.
• Assemble background investigation packages and assist with HR functions.

Skills

Typing 40 wpm

Data entry

Education

Bachelor's degree

Tools

Automated system/database

Job description

Summary

The Human Resources Staff supports each USAO by providing employment services in such areas as staffing, compensation, benefits, performance management and pre-employment security. We provide bureau-level expertise on personnel management initiatives and represent the component on Departmental and interagency personnel management activities.

For more information on the Department of Justice and the United States Attorneys' Offices, visit https://www.justice.gov/usao/eousa.

Duties

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Responsibilities

If selected for this position, you will join a well-respected team that is responsible for a comprehensive suite of Human Resources program areas for the U.S. Department of Justice, Executive Office for U.S. Attorney's in Washington, DC. You will serve as a Human Resources Assistant for an organization of administrative/legal professionals and attorneys. Typical work assignments will include:

• Process a wide range of personnel actions within various functional areas of personnel management for assigned service areas.
• Respond to applicants, visitors, and/or telephone callers interested in obtaining employment.
• Process new employees and conducts orientation sessions on such matters as health benefits, life insurance, thrift savings, retirement and military service credit, and deposits/redeposits owed.
• Review, process and resolve problems/discrepancies relative to personnel actions.
• Collect information for employees and managers/supervisors on employee benefits, and answer questions regarding entitlements.
• Assemble background investigation packages.
• Assist Human Resources Specialists with various HR functions, to include processing personnel actions, award processing, and organizing incentive packages.
• Perform other duties as assigned.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

As needed, additional positions may be filled using this announcement.

Requirements

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Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

GS-05:

To be eligible at the GS-05 level, you must meet at least ONE of the following conditions:

Specialized Experience:

One full year of specialized experience equivalent to the GS-04 level. Specialized experience is defined as experience working in an office environment and performing administrative duties; handling sensitive or confidential material; reviewing documents for completeness and obtaining additional information as required; establishing and maintaining a variety of files; and entering information into an automated system or database.

Education

A Bachelor's (or equivalent) degree, or four full academic years of post-high school study.

Combining Education and Experience:

Combination of specialized experience and education. You may qualify if you have a combination of specialized experience as described above and undergraduate education as described above which when combined equal 100% of the requirements.

GS-06

To be eligible at the GS-06 level, you must have one full year of specialized experience equivalent to the GS-05 level. Specialized experience is defined as processing pre-employment security packets to include scheduling fingerprints and drug tests; assisting with pre-employment processing and on-boarding of civilian employees; reviewing documents for completeness and obtaining additional information as required; establishing and maintaining a variety of civilian personnel files; and entering information into an automated system or database.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)-

The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-

The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Veterans Employment Opportunity Act (VEOA)

VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Special Employment Consideration

Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information, click on the links provided below . You must specify in your online questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.

Noncompetitive Appointment Authorities Links

https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=Types-of-Appointments

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov

OR

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorized.

A relocation, retention and/or recruitment incentive may be considered as appropriate.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service:

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Reasonable Accommodation Statement:

Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy:

The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non‑merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

Political Appointees (Current or Former):

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political Appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.