Human Resources Assistant - NY HELPS Program - Local

Livingston County, NY; Town of Mount Morris (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Livingston County, NY is seeking a Human Resources Assistant for the NY HELPS Program. The role involves reviewing applications, processing transactions in HRIS, and onboarding County employees.

The incumbent answers questions, maintains records, assists with exam administration and labor relations, and supports recruitment and payroll tasks. Residency in Livingston County is not required, but county residents receive preference.

Qualifications

• Applicant must clearly show training, education, experience, and/or licensure stated in Typical Qualifications.
• Transcript may be required with application and official transcript sent to the County HR department.
• Experience in civil service and human resources administration is described as part of the role.
• Ability to handle confidential information and maintain discretion.

Responsibilities

• Review applications against adopted minimum qualifications and determine eligibility.
• Review and process employee transactions in HRIS and inform senior staff of potential problems.
• Provide orientation materials to County employees and assist with routine paperwork for hires.
• Prepare and post job announcements for County vacancies.
• Assist with payroll, employment recruitment, and preparation of various documents.

Skills

Office procedures

Customer service

Discretion

Communication

Education

Associate's degree in business administration, human resource management, or a closely related field

Associate's degree

High school diploma or GED

Tools

HRIS systems

Job description

RESIDENCY:

Candidates must have been legal residents of the following jurisdiction(s) for at least four months immediately preceding the date of the application:

• Livingston County
• One of the following Counties: Allegany, Genesee, Monroe, Ontario, Steuben or Wyoming

APPLICANT QUALIFICATIONS:

In order for an application to be approved, the applicant must clearly show the training, education, experience, and/or licensure/certification stated in the Typical Qualifications. All qualifying information must appear on the application form. No credit will be given for a Work Experience description that is unclear.

RELATED COLLEGE DEGREE:

If the applicant is relying on a related college degree to qualify, the applicant must submit a copy of their unofficial college transcript with the application.

If the applicant is hired, the applicant will be required to have their official transcript directly sent to the Livingston County Human Resources Department. The original transcript must be received by the Livingston County Human Resources Department before completing the onboarding process.

The work involves responsibility for performing functions associated with civil service and human resources administration for Livingston County (County). The incumbent reviews applications, performs clerical activities undertaken during the hiring process, and acquaints new County employees with County policies and procedures. The incumbent maintains employee records, answers employee questions, and processes paperwork necessary for civil service and human resources administration. The incumbent will also assist with other operations including, but not limited to, exam administration and labor relations activities. Considerable contact with the public, employees, and local officials is required in carrying out the assignments and responsibilities of this position. Supervision of others is not a responsibility of this class. The work is performed under the general supervision of the Personnel Officer. A Human Resources Assistant does related work as assigned.

• Reviews applications against adopted minimum qualifications and qualifies or disqualifies applicants in accordance with State law and local rules and policies;
• Reviews and processes employee transactions to ensure they are in accordance with Civil Service Law and Rules, and informs senior staff of potential problems;
• Enters County employee transactions in HRIS systems;
• Provides orientation materials to County employees, answers routine questions, and processes paperwork necessary for County hires to commence employment;
• Prepares and posts job announcements for County vacancies;
• Provides information regarding County benefit programs to participants and potential participants and provides assistance with routine problems;
• Provides clerical assistance to senior level staff regarding a variety of confidential labor relations matters;
• Adheres to departmental customer service standards;
• Assists with other departmental work including, but not limited to: handling phone calls and walk-ins, Assisting with payroll, Assisting with employment recruitment process, composing and processing a variety of documents, and assisting senior staff with the preparation of documents, scheduling meetings, room reservations, and similar matters, handling bulk and regular copying;
• May order examination materials and participate in the administration of written examinations;
• May prepare and distribute letters for the canvassing of eligible lists; and
• Performs other related duties as assigned.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS

Good knowledge of office procedures and commonly used office equipment and software; working knowledge of human resources administration; knowledge of Civil Service Law and Rules; knowledge of labor relations activities; good communications skills; good customer services skills; good math skills; ability to maintain an appropriate level of discretion and confidentiality; ability to get along with others; ability to understand and follow oral and written instructions; ability to communicate effectively both orally and in writing; ability to understand and explain various collective bargaining agreements, benefit programs, policies, and procedures; ability to think and analyze facts and situations logically and apply relevant contract provisions, rules, and policies; ability to classify and categorize data according to established criteria; ability to work with persons of various socio-economic and educational backgrounds; ability to observe a large room of examinees and maintain order; ability to work in a high stress and busy environment; professionalism; tact; courtesy. The employee's physical and mental condition shall be commensurate with the demands of the position, either with or without reasonable accommodations.

Applicants must meet all requirements for one of the following qualification options in order to be approved for examination and/or appointment:

Qualification Option #1

• Possession of an Associate's degree in business administration, human resource management, or a closely related field.
• None required.
• None required.
• N.A.
• N.A.

Qualification Option #2

• Possession of an Associate's degree.
• One (1) year of full-time, paid experience working in a personnel/ human resource office.
• One (1) year of full-time, paid experience working in a personnel/ human resource office.
• N.A.
• N.A.

Qualification Option #3

• Graduation from high school or possession of a high school equivalency diploma.
• Three (3) years of full-time, paid experience working in a personnel/ human resource office.
• Three (3) years of full-time, paid experience working in a personnel/ human resource office.
• N.A.
• N.A.

[1] Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

[2] A higher degree is also acceptable.

Human Resources Assistant - NY HELPS Program - Local - NC in County service

SPECIAL NOTE:

This is a position in the non-competitive class. An appointee will attain permanent competitive status as a Social Welfare Examiner, without examination, upon the HELP Program ending and one year of service with satisfactory ratings.

Livingston County residency is not a requirement for this position. However, Livingston County residents will be given reference in the hiring process.

Livingston County is an Equal Opportunity Employer. Qualified individuals must be able to perform the essential functions of the position, with or without reasonable accommodation.