Human Resources Assistant - Non

Churchill Downs Incorporated; New Orleans, Northern (LA, KY); Hybrid; USD 23,000 - 32,000; Full time

Job summary

Churchill Downs Incorporated is seeking an HR Administrative Assistant to support the HR Department with onboarding, badges, and routine admin duties at its New Orleans area venue. The role involves processing ARIBA invoices, I-9s, and license applications, while maintaining confidential employee records.

Required: a high school diploma; 2–4 years HR experience is strongly recommended; 21+ with ability to obtain a Louisiana Racing License.

Qualifications

• High School Diploma required; bachelor’s degree preferred.
• Two to four years of HR experience recommended.
• Must be able to obtain a Louisiana Racing License.

Responsibilities

• Assist HR team with onboarding of new team members.
• Create and distribute identification badges.
• Update new hire photos in the database for surveillance/compliance purposes.
• Assist with the distribution of employee uniforms and inventory counts.
• Assist with ARIBA invoicing for the department.
• Assist with administrative processing of gaming and racing license applications when needed.
• Assist with I-9 paperwork and Signature Cards as required.
• Coordinate new hire orientation and training classes.
• Assist applicants with the application process.
• Update communication boards.
• Provide administrative support including scheduling meetings and correspondence.
• Utilize SAP to lookup employee information (payroll and inquiries).
• Coordinate monthly birthday card distribution; pull HR reports as needed.
• Maintain confidentiality of all employee information.

Skills

Customer service

Administrative support

Team coordination

Communication

Education

High School Diploma

Bachelor’s degree preferred

Tools

SAP

ARIBA

Job description

Property: Fair Grounds Race Course Slots OTB & Casinos

Pay Range: 20.00

America's second oldest horse racing track, the Fair Grounds has been a New Orleans staple since 1852. We are a premiere entertainment venue presenting thoroughbred & exotic animal races, slots, video poker and simulcasting year-round. Located in New Orleans, Fair Grounds operates a slot-machine gaming facility and 13 off-track betting parlors throughout southeast Louisiana.

JOB SUMMARY

Performs customer service functions by supporting the HR Department with team member requests and inquiries while addressing administrative duties to support the HR Department staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist HR team with onboarding of new team members.
• Create and distribute identification badges.
• Updates new hire photos in the database for surveillance/compliance purposes.
• Assist with the distribution of employee uniforms and managing inventory counts.
• Assist with the processing ARIBA invoicing for the department.
• Assist with the administrative processing of gaming and racing license applications when needed.
• Assist with the processing and auditing of I-9’s and Signature Cards as required (i.e., annually, monthly, quarterly).
• Assist with the coordination new hire orientation and training classes.
• Assists new hires and applicants with the application process.
• Update communication boards.
• Provides administrative support to the HR Department including scheduling meetings and handling correspondence.
• Utilizes SAP system to lookup employee information (payroll and general inquiries).
• Coordination of monthly birthday card distribution.
• Creating and pulling HR reports when needed.
• Possess the ability to use extreme confidentiality in the handling of all employee information.
• Ensure proper maintenance of applicant files.
• Distribute mail and manages Mail Room.
• Pickup of packages from Security Office as needed.
• Distributes payroll checks.
• Assist with preparation and coordination with HR Employee Events (i.e. Ambassador Program, Winner’s Circle, etc.).
• Perform any other duties as assigned.

REQUIRED SKILLS AND ABILITIES

Must be 21 years or older. Must be able to obtain a Louisiana Racing License.

EDUCATION AND EXPERIENCE

Required High School Diploma; Bachelor’s degree a plus. Two to four years of HR experience is strongly recommended.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves lifting, walking, talking, hearing, bending, stooping, and climbing. Must be able to lift and carry up to 50 pounds. Office/Casino environment; Subject to outdoor temperature; Exposed to smoke, bright lights, and noise at times. The work environment consists of very non-demanding surroundings with a low noise level. Will occasionally work in extreme heat or cold conditions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Work With Us

Churchill Downs Incorporated is an inclusive and fun place to work. We celebrate unique approaches and points of view. We believe diversity is a mindset that drives excellence. We’re always learning, evolving and growing. We innovate through mutual respect of ideas and collaboration. This allows us to build a common language that inspires our team members and propels us toward the achievement of our vision.