Human Resources Assistant - Non

Churchill Downs Inc.; New Orleans (LA); On-site; USD 32,000 - 45,000; Full time

Job summary

Churchill Downs Louisiana Horseracing Co. in New Orleans seeks an HR Assistant to support the HR Department with onboarding, identification badges, and employee records.

You will handle administrative duties, assist with uniforms, and manage ARIBA invoicing and licensing processes in a casino/hospitality environment. The role involves coordinating orientation, maintaining confidential files, and providing SAP-based payroll inquiries support.

Qualifications

• Must be 21 years or older.
• Must be able to obtain a Louisiana Racing License.
• Two to four years HR experience recommended.
• High School Diploma required; Bachelor's degree a plus.

Responsibilities

• Assist HR team with onboarding of new team members.
• Create and distribute identification badges.
• Update new hire photos in the database for surveillance/compliance purposes.
• Assist with distribution of employee uniforms and inventories.
• Process ARIBA invoicing for the department.
• Assist with administrative processing of gaming and racing license applications.
• Assist with I-9 and Signature Card processing.
• Coordinate new hire orientation and training classes.
• Assist applicants with the application process.
• Update communication boards.
• Provide administrative support to HR including scheduling meetings.
• Lookup employee information in SAP for payroll and inquiries.
• Coordinate monthly birthday card distribution.
• Create and pull HR reports as needed.
• Maintain confidentiality of all employee information.
• Ensure proper maintenance of applicant files.

Skills

21 years or older

Louisiana Racing License eligibility

Education

High School Diploma

Bachelor’s degree a plus

Tools

ARIBA invoicing system

SAP HR system

Job description

Career Opportunities: Human Resources Assistant - Non (4904)

Requisition ID4904-Posted -Churchill Downs Louisiana Horseracing Co-Human Resources-Fair Grounds-LA Fairgrounds

America's second oldest horse racing track, the Fair Grounds has been a New Orleans staple since 1852. We are a premiere entertainment venue presenting thoroughbred & exotic animal races, slots, video poker and simulcasting year-round. Located in New Orleans, Fair Grounds operates a slot-machine gaming facility and 13 off-track betting parlors throughout southeast Louisiana.

JOB SUMMARY

Performs customer service functions by supporting the HR Department with team member requests and inquiries while addressing administrative duties to support the HR Department staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist HR team with onboarding of new team members.
• Create and distribute identification badges.
• Updates new hire photos in the database for surveillance/compliance purposes.
• Assist with the distribution of employee uniforms and managing inventory counts.
• Assist with the processing ARIBA invoicing for the department.
• Assist with the administrative processing of gaming and racing license applications when needed.
• Assist with the processing and auditing of I-9’s and Signature Cards as required (i.e., annually, monthly, quarterly).
• Assist with the coordination new hire orientation and training classes.
• Assists new hires and applicants with the application process.
• Update communication boards.
• Provides administrative support to the HR Department including scheduling meetings and handling correspondence.
• Utilizes SAP system to lookup employee information (payroll and general inquiries).
• Coordination of monthly birthday card distribution.
• Creating and pulling HR reports when needed.
• Possess the ability to use extreme confidentiality in the handling of all employee information.
• Ensure proper maintenance of applicant files.
• Distribute mail and manages Mail Room.
• Pickup of packages from Security Office as needed.
• Distributes payroll checks.
• Assist with preparation and coordination with HR Employee Events (i.e. Ambassador Program, Winner’s Circle, etc.).
• Perform any other duties as assigned.

REQUIRED SKILLS AND ABILITIES

Must be 21 years or older. Must be able to obtain a Louisiana Racing License.

EDUCATION AND EXPERIENCE

Required High School Diploma; Bachelor’s degree a plus. Two to four years of HR experience is strongly recommended.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves lifting, walking, talking, hearing, bending, stooping, and climbing. Must be able to lift and carry up to 50 pounds. Office/Casino environment; Subject to outdoor temperature; Exposed to smoke, bright lights, and noise at times. The work environment consists of very non-demanding surroundings with a low noise level. Will occasionally work in extreme heat or cold conditions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.