Human Resources Assistant (Anticipated Vacancy)

Department of Administrative and Financial Services; Augusta (ME); On-site; USD 44,000 - 60,000; Full time

Benefits offered by this job

Health Insurance Coverage

Paid Holidays

Vacation Leave

Parental Leave

Retirement Plan

Gym Membership Reimbursement

Job summary

The Department of Administrative and Financial Services in Augusta is seeking a dynamic and organized Human Resources Assistant to support a 3-person Payroll Team, interpret contracts, and perform a range of HR functions.

The role emphasizes customer service, payroll knowledge, benefits procedures, collective bargaining, and compliance with background checks; the posting notes generous state benefits and a full-time schedule.

Qualifications

• Knowledge of basic human resources administration policies, procedures, and practices.
• Knowledge of payroll practices.
• Knowledge of employee benefits procedures and practices.
• Knowledge of collective bargaining agreements.

Responsibilities

• Work as part of a 3-person Payroll Team to manage complex payroll rules, interpret and explain contract provisions, and perform HR tasks as needed.
• Assist with other human resources functions and customer service as required.

Skills

HR policies

Payroll practices

Employee benefits

Collective bargaining agreements

Education

Basic HR knowledge (education/training/experience)

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State. .

Department of Administrative & Financial Services General Government Service Center Opening Date: August 24, 2026 Closing Date: September 08, 2026 Job Class Code: 0458 Grade / Admin Unit: 17 (Confidential) Salary: $20.97 - $28.85 per hour Position Number: 020101921 Position Type: Full Time Location: Augusta

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Job Description

We are seeking a dynamic and organized Human Resources Assistant to join our team! The General Government Service Center prides itself in having a positive work environment, full of motivated and enthusiastic individuals who enjoy assisting State agencies served by the General Government Service Center.

This position will be a part of a 3-person Payroll Team to work through complex payroll rules, interpret and explain contract provisions, and perform other human resources functions as needed.

If you have superior customer service and organization skills, a willingness to learn, and meet the minimum requirements listed below, then we are looking for you!

Key Qualifications

• Knowledge of basic human resources administration policies, procedures, and practices.
• Knowledge of payroll practices.
• Knowledge of employee benefits procedures and practices.
• Knowledge of collective bargaining agreements.

MINIMUM QUALIFICATIONS: Education, training, and/or experience which provides a basic knowledge and understanding of human resource functions.

Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.

Benefits of Working for the State of Maine

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State of Maine contributes 18.86% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program. Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
• Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills.

Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness.

We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you.

Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

About Us

Join Maine State Government and Make a Difference in Your Community If you're looking for a fulfilling career that allows you to serve the public and make a difference, consider working with Maine State Government! Our departments boast an array of professions, including attorneys, biologists, correctional officers, equipment operators, engineers, human resources professionals, information technology experts, law enforcement officers, nurses, park rangers, social workers, and transportation workers. With more than 100 agencies, boards, and offices, Maine State Government is the perfect place to explore various industries and interests. Whether you're interested in finance or forestry, there's an opportunity for you to help make Maine an even better place to live.