Human Resource Assistant 1 - SCI Fayette

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 38,000 - 50,000; Full time

Job summary

The Department of Corrections, Field Human Resource Office Region 2, seeks a Human Resource Assistant 1 to support SCI Fayette and Greene. The position handles employee records, assists supervisors, and ensures smooth administrative processes.

Responsibilities include coordinating position descriptions, maintaining records in SAP, handling grievances, scheduling modified duties, and supporting leave and payroll audits.

Qualifications

• One year of clerical or other comparable experience which involved obtaining, providing, and evaluating information in accordance with established standards; or
• An equivalent combination of experience and training.

Responsibilities

• Coordinate online position descriptions and assist supervisors with updates.
• Maintain official and electronic personnel files; verify SAP documentation.
• Log grievances, prepare files, track requests, and draft responses.
• Schedule modified duty assignments for employees.
• Submit FMLA requests; provide policy guidance; ensure SAP entries.
• Run monthly reports and assist with payroll audits and tracking.

Skills

Clerical experience

SAP familiarity

Tools

SAP

Job description

The Department of Corrections; Field Human Resource Office Region 2 is seeking to fill a Human Resource Assistant 1 position. This position provides a variety of human resource support duties to the State Correctional Institutions (SCI) Fayette and Greene. This position is physically located at SCI Fayette.

This position provides important HR support for Region 2 by helping maintain employee records, assist supervisors, and ensure smooth administrative processes. As a Human Resource Assistant 1, you will perform the following duties:

• Position Description Support: Coordinate online position descriptions, provide guidance, and assist supervisors with updates
• File Maintenance: Maintain official and electronic personnel files and verify documentation in SAP
• Labor Relations Assistance: Log grievances, prepare files, track requests, and draft responses
• Modified Duty Coordination: Help schedule modified duty assignments for employees
• Leave and Compensation Support: Submit FMLA requests, provide policy guidance, and ensure leave is entered in SAP
• Administrative Reporting: Run monthly reports and assist with payroll audits and tracking

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time; up to one day per week after successful completion of a six-month probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office at SCI Fayette. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of clerical or other comparable experience which involved obtaining, providing, and evaluating information in accordance with established standards; or
• An equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirement

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.