Human Resources Assistant

WVU Medicine; United States; On-site; USD 36,000 - 52,000; Full time

Job summary

PVH Potomac Valley Hospital is seeking a Secretarial/HR Support role to assist with employee data management, document verification, and front-office support. You will help process employment paperwork, maintain files, and coordinate with the HR team to ensure smooth hospital operations.

This position requires strong MS Office skills, good communication, and the ability to handle confidential information. It offers standard hospital office hours and on-site duties at the Keyser, West Virginia

Qualifications

• High School Diploma or Equivalent is required.
• Two (2) years of administrative or secretarial experience.
• Bachelor’s Degree in Business Administration, Human Resources or related field preferred.
• Proficiency with Microsoft Products (MS Office) and strong communication skills.

Responsibilities

• Assists with all employee data using HRIS, personnel files and educational files.
• Assists in obtaining employment-related information including references, background checks, license verification, offers, I-9, etc.
• Screens and prioritizes visitors and telephone calls.
• Assists with new employee Orientation packets.
• Supports HR team members and clinical hospital activities as assigned.
• Performs clerical duties including filing, editing, typing, etc.

Skills

MS Office

Confidentiality

Communication skills

Education

Bachelor’s Degree in Business Administration, Human Resources or related field

High School Diploma or Equivalent

Tools

HRIS

Job description

Welcome! We’re excited you’re considering an opportunity with us! Below, you’ll find other important information about this position.

Provides support to the Human Resources Department assisting with a variety of secretarial duties.

MINIMUM QUALIFICATIONS** :**

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1.High School Diploma or Equivalent

PREFERRED QUALIFICATIONS** :**

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s Degree in Business Administration, Human Resources or related field

EXPERIENCE:

1. Two (2) years of administrative or secretarial experience

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Assists with all employee data using HRIS, personnel files and educational files.

2. Assists in obtaining all employment-related information including employment references, criminal background check, primary source license verification, employment offers, I-9, etc.

3. Assists with screening, evaluating, and prioritizing visitors and telephone calls in an appropriate manner

4. Assists new employee Orientation packets.

5. Serves as a support staff for other Human Resources Members.

6. Assists with hospital activities and community projects as assigned (RRR, bi-annual picnic, Hospital week, etc.).

7. Performs other clerical duties as assigned for HR, including but not limited to filing, editing, typing, etc.

8. Assists with creating new and replacement employee ID badges and maintains accurate information in the badge system.

9. Schedules meetings, prepares/maintains monthly calendars, securing times and contacting appropriate individuals.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged sitting, standing, walking and typing.

2. Requires hand-eye coordination and manual dexterity

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Standard office environment.

SKILLS AND ABILITIES:

1. Computer literacy and proficiency with Microsoft Products.

2. Excellent written and oral communication skills.

Ability to maintain confidentiality of sensitive information

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Day (United States of America)

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

PVH Potomac Valley Hospital

Cost Center:

560 PVH HR

Address:

100 Pin Oak Lane

Keyser

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively “WVUHS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.