Human Resources Assistant

WVU Medicine; Keyser, Northern (WV, KY); Hybrid; USD 32,000 - 46,000; Full time

Job summary

WVU Medicine is seeking an HR support assistant to provide secretarial and HRIS-related support, maintain confidential employee information, and assist with onboarding and daily HR tasks. Responsibilities include handling employment documentation, coordinating references and background checks, and supporting HR staff in meetings and projects.

The role requires a high school diploma (Bachelor’s degree preferred) and strong computer literacy, with emphasis on Microsoft Office and effective

Qualifications

• High School Diploma or Equivalent is required.
• Bachelor’s Degree in Business Administration, Human Resources or related field preferred.

Responsibilities

• Assists with all employee data using HRIS, personnel files and educational files.
• Assists in obtaining employment-related information including references, background checks, license verification, offers, I-9, etc.
• Assists with screening visitors and telephone calls.
• Assists new employee Orientation packets.
• Supports HR staff and participates in hospital activities and community projects.
• Performs clerical duties: filing, editing, typing, etc.
• Assists with creating and updating employee ID badges and badge system data.
• Schedules meetings and maintains calendars.

Skills

Microsoft Office

Written and verbal communication

Confidentiality

Education

High School Diploma or equivalent

Bachelor’s Degree in Business Administration, HR or related field

Job description

Welcome! We’re excited you’re considering an opportunity with us! Below, you’ll find other important information about this position. Provides support to the Human Resources Department assisting with a variety of secretarial duties.

Minimum Qualifications

• 1. High School Diploma or Equivalent

Preferred Qualifications

• 1. Bachelor’s Degree in Business Administration, Human Resources or related field

Core Duties and Responsibilities

• 1. Assists with all employee data using HRIS, personnel files and educational files.
• 2. Assists in obtaining all employment-related information including employment references, criminal background check, primary source license verification, employment offers, I-9, etc.
• 3. Assists with screening, evaluating, and prioritizing visitors and telephone calls in an appropriate manner.
• 4. Assists new employee Orientation packets.
• 5. Serves as a support staff for other Human Resources Members.
• 6. Assists with hospital activities and community projects as assigned (RRR, bi-annual picnic, Hospital week, etc.).
• 7. Performs other clerical duties as assigned for HR, including but not limited to filing, editing, typing, etc.
• 9. Assists with creating new and replacement employee ID badges and maintains accurate information in the badge system.
• 10. Schedules meetings, prepares/maintains monthly calendars, securing times and contacting appropriate individuals.

Physical Requirements

• 1. Prolonged sitting, standing, walking and typing.
• 2. Requires hand-eye coordination and manual dexterity.

Working Environment

• 1. Standard office environment.

Skills and Abilities

• 1. Computer literacy and proficiency with Microsoft Products.
• 2. Excellent written and oral communication skills.
• 3. Ability to maintain confidentiality of sensitive information.

Additional Job Description

• Scheduled Weekly Hours: 40
• Shift: Day (United States of America)
• Exempt/Non-Exempt: United States of America (Non-Exempt)
• Company: PVH Potomac Valley Hospital
• Cost Center: 560
• PVH HR Address: 100 Pin Oak Lane
• Keyser West Virginia
• Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.
• WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.
• All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination.
• This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.