Human Resources Assistant

Paycom - ATS; Town of Arcadia (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Paycom - ATS is seeking a Human Resources Assistant to provide administrative support to the Business Office and assist with recruitment, onboarding, and personnel records. The role emphasizes maintaining compliance with AHCA CMS and employment laws, with strong focus on confidentiality and Excel proficiency.

The successful candidate will manage employee files, background screenings, and training records, help with orientation, and ensure accurate data in Paycom and other HR systems, reporting

Qualifications

• High school diploma or equivalent required.
• Experience with Microsoft Excel.
• Strong organizational and communication skills.
• Ability to maintain confidentiality.

Responsibilities

• Processing applications and assisting with interviews and hiring.
• Completing and monitoring background checks and new-hire paperwork.
• Maintaining accurate and confidential employee files.
• Tracking licenses, certifications, training, and required education.
• Assisting with employee orientation and onboarding.
• Supporting AHCA, CMS, and facility compliance and survey readiness.
• Maintaining employee information in Paycom and other HR systems.
• Reporting missing or expired documentation to HR leadership.

Skills

Attention to detail

Confidentiality

Organizational skills

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Excel

Paycom HRIS

Job description

The Human Resources Assistant is responsible for providing administrative and clerical support to the Business Office and assisting with employee recruitment, hiring, onboarding, personnel records, employee education, and regulatory compliance. MUST HAVE EXCEL EXPERIENCEThe Human Resources Assistant ensures that employee files, background screenings, employment documentation, and required training records are maintained accurately and in accordance with facility policies, Florida AHCA requirements, applicable CMS regulations, and federal and state employment laws.The position requires confidentiality, organization, attention to detail, professionalism, and the ability to work effectively with employees, department managers, applicants, and facility administration.Human Resources Assistant – Job SummaryThe Human Resources Assistant supports the HR department with recruitment, hiring, onboarding, employee records, background checks, training, credential tracking, and regulatory compliance.Education and ExperienceHigh school diploma or equivalent required.Experience in Microsoft ExcelKey responsibilities include:Processing applications and assisting with interviews and hiring.Completing and monitoring background checks and new-hire paperwork.Maintaining accurate and confidential employee files.Tracking licenses, certifications, training, and required education.Assisting with employee orientation and onboarding.Supporting AHCA, CMS, and facility compliance and survey readiness.Maintaining employee information in Paycom and other HR systems.Reporting missing or expired documentation to HR leadership.Protecting confidential employee and facility information.Qualifications: High school diploma or equivalent, Microsoft Excel experience, strong organizational and communication skills, attention to detail, computer proficiency, and the ability to maintain confidentiality.