Human Resources Assistant

Rosendin; Sterling (VA); On-site; USD 30,000 - 40,000; Full time

Job summary

Rosendin Electric, Inc. is seeking a proactive Human Resources Assistant to provide administrative support to the HR department in Sterling, VA. You will assist with recruiting, onboarding, record-keeping, I-9 verifications, and other HR duties to ensure smooth operations.

The role requires an associate degree and at least 2 years of admin experience, preferably in HR. Strong organization, discretion, and communication skills are essential to succeed in this position.

Qualifications

• Associate degree in Human Resources, Business, or related discipline.
• Minimum 2 years’ administrative support experience, preferably in HR.
• Can be a combination of training, education and relevant work experience that is equivalent.

Responsibilities

• Maintain HR department records, electronic and hardcopy, with timely updates.
• Conduct I-9 verifications and audit paperwork for accuracy.
• Maintain information on the company intranet and other sites.
• Provide clerical support including filing, typing and data input.
• Assist onboarding with pre-employment packages and accurate paperwork.
• Coordinate HR programs and events (Benefits Fair, Intern Program, etc.).
• Respond to ad hoc HR questions and route issues appropriately.
• Sort and distribute incoming mail for HR.
• Process weekly temporary staffing invoices.
• Complete verification of employment requests.
• Order and maintain office supplies.

Job description

The Human Resources Assistant is responsible for providing administrative support to the department, including coordinating recruiting, hiring, new employee onboarding, and assisting with other HR duties.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Maintain HR department records, including electronic and hardcopy files, in a timely and well- organized manner; assist with record retention and destruction.
• Conducts I-9 verifications on new hires and takes appropriate action as required. Audits paperwork for accuracy.
• Maintain accurate and up-to-date information on the company intranet and other online sites.
• Performs filing, typing, data input and other clerical support.
• Assists with onboarding documentation ensuring new employees have complete pre-employment packages and return required paperwork that is completed correctly and in entirety. Audits paperwork for accuracy.
• Assist in coordinating various HR-led programs and events (e.g., Benefits Fair, Summer Intern Program, etc.).
• Handle ad hoc employee HR questions, as well as resolve or filter personnel issues to the appropriate parties.
• Sort and distribute incoming mail for the Department.
• Process weekly temporary staffing invoices.
• Completes verification of employment requests.
• Order and maintain office supplies.
• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

EDUCATION AND EXPERIENCE:

• Associate degree in Human Resources, Business, or other related discipline
• Minimum 2 years’ previous administrative support experience in a professional business environment, 1 year preferably in Human Resources
• Can be a combination of training, education and relevant work experience that is equivalent

COMPETENCIES:

• High level of discretion and interpersonal skills to handle sensitive and confidential personnel matters and documentation
• Computer, filing, and 10-key skills required
• Strong organizational, record-keeping and follow-up skills
• Attention to detail is necessary; strong analytical skills favored
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle a plus
• Prioritize and manage multiple tasks, changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self-motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

TRAVEL:

• 0%

WORKING CONDITIONS:

• General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
• Noise level is typically low to medium; it can be loud on a job site.
• Occasional lifting of up to 30 lbs.
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law

Pay Range

$21.95-$29.00 Hourly

The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate’s pay can vary based on location, job-related experience, skills, and education.