Human Resources Assistant

BakerRisk; San Antonio (TX); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Holiday, vacation and sick leave pay

Medical/dental insurance

401(k)

Employee Stock Ownership Plan (ESOP)

Year-end bonus

Job summary

BakerRisk is seeking an entry-level HR Administrative Assistant for an on-site role with a one-year training period. The position supports HR operations, onboarding, offboarding, and benefits coordination in a collaborative, fast-paced environment.

After the first year of required training, there is potential to work remotely one day from home. Excellent organizational skills and discretion are essential for handling confidential information and HR records.

Qualifications

• High school diploma or equivalent; Bachelor’s degree in HR or related field is a plus.
• Proficient with Word, Excel, PowerPoint, Acrobat Adobe, Microsoft Teams, and Outlook.
• Proficient or able to quickly learn HRIS database programs (ADP & Clear Company).
• Basic knowledge of HR processes and procedures.
• Previous experience in an administrative role or customer service position.
• Experience in coordinating and presenting new hire presentations.
• Strong organizational skills and attention to detail; ability to multitask.
• Ability to maintain confidentiality.

Responsibilities

• Processes prospective/new hire paperwork including drug screening and background checks.
• Processes employee termination paperwork, schedules exit interviews and coordinates offboarding.
• Updates organization charts, promotions paperwork and inter-company transfers.
• Responds to employee inquiries regarding HR policies, benefits and other HR matters.
• Manages the department mailbox and coordinates onboarding for new hires.
• Coordinates and manages new hire orientation to welcome new employees.
• Assists as an employee liaison regarding benefits and benefit plans updates.

Skills

Administrative support

Confidentiality

Multitasking

Organizational skills

Communication skills

Education

High school diploma or equivalent

Bachelor's degree in HR or related field (plus)

Tools

Word

Excel

PowerPoint

Acrobat Adobe

Microsoft Teams

Outlook

ADP

ClearCompany

Job description

BakerRisk® is an employee-owned consulting firm that specializes in technical risk management solutions. Our team of dedicated scientists and engineers has successfully provided risk management solutions in over 75 countries to key industries ranging from oil and gas to manufacturing and agriculture. Through a unique blend of exceptional talents and unparalleled expertise, we consistently deliver top-tier technical risk management solutions that set the benchmark for quality and innovation.

BakerRisk® is seeking a full-time HR Administrative Assistant. This is an entry level on-site position.

The HR Administrative Assistant will provide support to a full range of administrative support for the HR Department. This includes effectively performing a variety of administrative tasks in order to achieve a specified objective. Performs duties within established guidelines.

This is an on-site position for the first year of employment, with the possibility to work remotely one day from home after one year of required training.

Responsibilities

• Processes prospective / new hire paperwork and related documentation to include drug screening and background checks.
• Processes employee termination paperwork, schedules exit interviews and coordinates all offboarding processes.
• Assists with updating organization charts, promotion paperwork and inter-company transfers.
• Assists with responding to employee inquiries regarding HR policies, benefits and other HR-related matters.
• Assists with managing the department mailbox.
• Coordinates and manages new hire orientation and onboarding process to ensure a smooth and welcome transition for the new employee.
• Assists as an employee liaison regarding benefits.
• Assists with updates and maintenance data for employee benefit plans.
• Assists with open enrollment and setup of new benefits as needed.
• Assists with set up and maintenance of electronic personnel files and ensures data is compliant and appropriate record keeping is maintained, to include benefit information and vendor files.
• Assists with compliance of client contracts to include background check processes and drug screening processes.
• Assists with Employment Verification from outside companies.
• Responsible for other duties as assigned.

Qualifications

• High school diploma or equivalent; Bachelor's degree in Human Resources or related field is a plus.
• Proficient with Word, Excel, PowerPoint, Acrobat Adobe, Microsoft Teams, and Outlook.
• Proficient or ability to quickly learn HRIS database programs (ADP & Clear Co.).
• Basic knowledge of HR processes and procedures.
• Previous experience in an administrative role or customer service position
• Previous experience in coordinating and presenting new hire presentations
• Strong organizational skills, attention to detail and the ability to multitask.
• Ability to maintain confidentiality.

BakerRisk® offers a competitive salary and benefit package including holiday, vacation and sick leave pay, medical/dental insurance, 401(k), Employee Stock Ownership Plan (ESOP), and potential for a year-end bonus.

BakerRisk® is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

BakerRisk® and its affiliated companies are drug-free workplaces.

For additional information, please see our website at www.BakerRisk.com