Human Resources Assistant

Virginia AG; Richmond (VA); On-site; USD 48,000 - 55,000; Full time

Job summary

The Office of the Attorney General in Virginia is seeking a detail-oriented Human Resources Assistant to join the HR team. You will be the first point of contact for employees, manage records, and support daily HR operations in a fast-paced public service environment.

Responsibilities include greeting staff, guiding to HR staff, facilitating offboarding, processing verifications and PSLF forms, maintaining records, and assisting HR projects while handling confidential information with discretion.

Qualifications

• High school diploma or equivalent; an associate’s degree in HR or a related field is a plus.
• 1-2 years of experience in HR or a related field.
• Experience in records management, scheduling, document preparation, offboarding, and HR transactions.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HRIS systems.
• Customer service-oriented with a friendly and professional demeanor.

Responsibilities

• Greet and assist employees and visitors in a professional and welcoming manner.
• Direct individuals to the appropriate HR staff.
• Facilitate the offboarding process for separating employees.
• Maintain accurate and compliant personnel records.
• Process HR-related requests such as employment verifications and PSLF forms.
• Assist with HR projects and events as needed.
• Handle confidential information with discretion and professionalism.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Confidentiality

Customer service oriented

Education

High school diploma or equivalent

Associate’s degree in HR or related field (plus)

Tools

Microsoft Office Suite

HRIS systems

Job description

Title: Human Resources Assistant

State Role Title: Human Resources Assistant

Hiring Range: $48,000 - $55,000, Commensurate with Experience

Pay Band: UG

Agency: Attorney General & Dept of Law

Location: Office of the Attorney General

Agency Website: https://www.oag.state.va.us/

Recruitment Type: General Public - G

Job Duties

The Office of the Attorney General is seeking a detail-oriented and customer-focused Human Resources Assistant to join our HR team. This role is essential in ensuring smooth daily operations within the HR department, while serving as the first point of contact for employees. If you thrive in a fast-paced environment, enjoy assisting others, and have a passion for HR, we encourage you to apply!

Key Responsibilities

• Greet and assist employees and visitors in a professional and welcoming manner.
• Direct individuals to the appropriate HR staff.
• Facilitate the offboarding process for separating employees.
• Maintain accurate and compliant personnel records.
• Process HR-related requests such as employment verifications and complete PSLF forms.
• Assist with HR projects and events as needed.
• Handle confidential information with discretion and professionalism.

Minimum Qualifications

• Demonstrated experience in office support functions that include: records management, scheduling, document preparation, offboarding, and HR transactions.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HRIS systems.
• Customer service-oriented with a friendly and professional demeanor.

Additional Considerations

• High school diploma or equivalent; an associate’s degree in HR or a related field is a plus.
• 1-2 years of experience in HR or a related field.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.