Human Resources Assistant

University of Portland

Portland (OR)

Presencial

USD 21 000 - 30 000

Tempo parcial

Há 2 dias

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Resumo da oferta

University of Portland is seeking an HR Assistant to support the Human Resources team with updating electronic employee files, data entry in Banner, processing documents, and maintaining online trainings. The role offers 6–12 hours per week during Summer, with possible continuation into Fall and Spring semesters.

Work hours align with HR office hours, Monday–Friday, 8:30am–4:30pm, reporting to the Employment Specialist.

Qualificações

Confidentiality and ability to sign a confidentiality agreement.
Experience with a database or enterprise system and quick learning.
Detail and data oriented with strong Excel use.
Experience in a professional office environment preferred.
Strong organization and proactive work style.
Customer service experience with diverse people.

Responsabilidades

Daily scanning and indexing of electronic employee files.
Create University ID numbers via Ellucian Banner.
Develop and maintain training materials and track attendance.
Monitor online training and record completion in Banner.
Maintain and update HR website content via CMS.
Assist with internal audits using Excel and Banner.
Support Student Employment and HR event programming as needed.

Conhecimentos

Confidentiality

Data entry

Excel

CMS

Customer service

Organization

Attention to detail

Self-motivation

Professional appearance

Ferramentas

Ellucian Banner

University CMS

Descrição da oferta de emprego

The Human Resources Assistant position serves as an essential function of support to the Human Resources (HR) team while focusing mainly on updating electronic employee files, data entry in Banner, processing employment documents, and the creation/maintenance of online trainings.

This position provides the opportunity to work 6-12 hours during Summer, with possible continuation into the Fall and Spring semester. Hours worked would be during Human Resource office hours 8:30am to 4:30pm, Monday through Friday. This position reports to the Employment Specialist.

Core Duties

Daily scanning and indexing in electronic employee files using the University’s document imaging system
Creation of University ID numbers via Ellucian Banner
Help develop and maintain training materials and track training attendance. Assist in creating and formatting of training and presentation materials
Monitor online training notifications and completion entry in Banner
Copying, filing, shredding of sensitive documents
Assist HR staff members with internal audits using Excel and Banner
Maintenance and updates to HR website using CMS
Editing of web content and other documents as requested
Research matters as requested
Support Student Employment program as needed, including: event programming, policy violation audits, electronic file keeping of employment documents, reviewing job descriptions, processing hiring requests, email and phone support.
Support HR event programming, including new staff orientation events, employee wellness events, and student employment programming.
Additional duties as assigned

Minimum Qualifications

Strong commitment to confidentiality and willingness to sign a confidentiality agreement
Experience with a database or enterprise system and willingness to learn new tools/systems quickly
Detail and data oriented
Experience organizing and auditing data in Microsoft Excel
Self-motivated and able to take initiative
Demonstrated technical and organizational skills
Customer service experience working with a variety of types of people
Maintain professional appearance and work habits
Required availability: Able to work 6-12 hours per week (Monday – Thursday)
- Preferred availability: Monday and Wednesday

Preferred Qualifications