Human Resources Assistant

On Site Personnel; Philadelphia (Philadelphia County); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a forward-thinking staffing agency as an HR Coordinator, where you will play a crucial role in managing employee records and coordinating benefits for temporary staff. This dynamic position requires a detail-oriented individual who excels in communication and multitasking within a fast-paced environment. You'll be responsible for onboarding new hires, processing unemployment claims, and ensuring compliance with HR practices. Embrace this opportunity to contribute to a diverse workforce in an inclusive culture, while supporting essential HR functions that make a real difference in employees' lives.

Qualifications

• 2+ years of HR coordinator or assistant experience required.
• Strong organizational and multitasking skills essential.
• Detail-oriented individual with excellent communication skills.

Responsibilities

• Manage employee records and coordinate benefits enrollment.
• Serve as the first point of contact for HR inquiries.
• Ensure compliance with employment laws and company policies.

Skills

HR best practices

Benefits administration

Workers’ compensation processes

Organizational skills

Communication skills

Interpersonal skills

Multitasking

MS Office proficiency

HRIS systems

Education

Associate’s degree in Human Resources

Business Administration

Tools

MS Office

HRIS systems

Job description

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The HR Coordinator will play a vital role in the day-to-day administration of human resources operations, with a focus on supporting temporary employee HR matters. This individual will manage employee records, coordinate benefits enrollment, process unemployment claims, and maintain workers’ compensation documentation. The ideal candidate is detail-oriented, approachable, and able to handle multiple HR functions in a fast-paced environment.

Pay Rate: $23-$25/hour

Key Responsibilities:

Employee Relations & Support

• Serve as the first point of contact for HR inquiries from internal staff and temporary employees.
• Assist in onboarding new hires, including collecting and verifying new hire paperwork, I-9s, and background screenings.
• Maintain accurate and up-to-date employee files and records, both digital and paper.

Benefits Administration

• Manage benefits enrollment for eligible temporary employees, including health insurance and other voluntary benefits.
• Provide support during open enrollment and respond to benefit-related questions.
• Ensure compliance with benefit eligibility and notification requirements.

Unemployment & Workers' Compensation

• Respond to and file unemployment insurance claims in a timely and accurate manner.
• Maintain documentation and respond to requests from state unemployment agencies.
• Track and manage workers' compensation claims and files with the safety team
• Collect incident reports and medical documentation related to workplace injuries.
• Assist with return-to-work coordination and maintain injury logs.

Compliance & Reporting

• Ensure HR practices comply with federal, state, and local employment laws and company policies.
• Maintain confidentiality of employee information at all times.
• Facility employees’ file annual audit

General HR Support

• Track performance management activities and maintain disciplinary action documentation.
• Assist payroll by processing employment verifications, tracking employee status changes, and following up on timekeeping issues.
• Collect and follow up on weekly timesheets for temporary employees from client sites.
• Generate and send daily timesheet summary reports to clients to ensure timely billing and payroll accuracy.
• Help plan and coordinate internal employee engagement activities on a monthly, semiannual, and annual basis.
• Support other departments with other administrative tasks.

Qualifications:

• Associate’s degree in Human Resources, Business Administration, or related field preferred.
• 2+ years of HR coordinator or assistant experience
• Knowledge of HR best practices, benefits administration, and workers’ comp/unemployment processes.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and HRIS systems

Onsite Personnel is an equal opportunity employer committed to hiring a diverse workforce in an inclusive culture environment. Onsite Personnel does not discriminate based on disability, veteran status or any other basis protected under federal, state, or local laws.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other and Administrative

• Industries

  Staffing and Recruiting

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