Human Resources Assistant

HR Jobs; Parsons (TN); On-site; USD 42,000 - 52,000; Full time

Job summary

HR Jobs in Parsons, TN is seeking a Human Resources Assistant to provide administrative and clerical support to the HR Department. The role encompasses employee records, onboarding, benefits administration, and parts of the recruitment process.

Key responsibilities include supporting HR matters, handling inquiries about HR and Benefits, maintaining records, assisting with pre-employment onboarding, and coordinating with supervisors.

Qualifications

• Excellent record keeping and organizational skills.
• Strong written and verbal communication abilities.
• Ability to work under pressure and meet tight deadlines.
• Proficiency with MS Office and HR software tools.
• Interpersonal skills to interact with a diverse staff and auto haulers.

Responsibilities

• Support internal and external HR matters as assigned.
• Answer incoming calls and help with HR and Benefits questions.
• Maintain employee record keeping.
• Facilitate pre-employment and onboarding with supervisors and staff.
• Attend new hire orientation weekly to assist with Benefits and HR questions.
• Initiate and complete administrative tasks following separation from the company.
• Support time off and leave administration and ensure effective communication.
• Assist with benefits open enrollment programs and payroll-related tasks.
• Help manage benefits payments and coordinate with Accounts Receivable/Payables.
• Assist with recruitment by screening candidates and scheduling interviews.
• Develop organizational guidelines and procedures and suggest improvement strategies.
• Perform other HR duties as assigned.

Skills

Excellent record keeping

Written and verbal communication

Attention to detail

Ability to work under pressure

Interpersonal skills

Tools

MS Office

HR software

Job description

The Human Resources Assistant provides administrative and clerical support to the Human Resources Department, covering employee records, onboarding, benefits administration, and parts of recruitment.

Responsibilities

• Support internal and external HR matters as assigned.
• Answer incoming calls and help with HR and Benefits questions.
• Maintain employee record keeping.
• Facilitate pre-employment and onboarding by partnering with supervisors and staff to collect appropriate documentation from newly hired employees.
• Attend new hire orientation weekly to assist with Benefits and HR questions.
• Initiate and complete administrative tasks following separation from the company.
• Support time off and leave administration and ensure effective communication.
• Assist with the implementation and conduct of employee open enrollment programs.
• Help manage benefits payments for employees on leave, including past due reminders and cancellations; collect payment information and submit to Accounts Receivable.
• Complete and approve benefits-related invoices and send to Accounts Payable for processing.
• Assist with recruitment by screening candidates and scheduling interviews.
• Participate in developing organizational guidelines and procedures.
• Recommend strategies to motivate employees.
• Perform other HR duties as assigned.

Requirements

• Excellent record keeping skills.
• Excellent written and verbal communication skills.
• Ability to work comfortably under pressure and meet tight deadlines.
• Strong computer literacy, including email, MS Office, and HR software.
• Interpersonal skills to communicate in person, by email, and by telephone; ability to follow instructions effectively and provide information with ordinary courtesy and tact to a diverse group of staff and auto haulers.
• Strong attention to detail and accuracy.
• Ability to listen to and resolve employee complaints and concerns.
• Ability to accurately process benefit rate changes and notification documentation.Knowledge of open enrollment systems and procedures.

Technologies

• Email
• MS Office
• HR software

Reporting Line

• Human Resources Generalist

Work Location

• Parsons, TN (onsite)

Physical Demands

• Required to sit/stand for most job duties; frequently walk.
• Moderate standing, stooping, kneeling, bending, lifting, and reaching for some job duties.
• Visual requirements include reading a computer screen and printed materials.
• High degree of dexterity required due to frequent use of a telephone console.
• Verbal and auditory requirements include clear communication over the telephone and in person.
• Moderate grasping, lifting, pushing, and/or pulling of objects under 25 lbs.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Additional Job Information

• Occasionally requires high mental effort and strain when completing high-volume clerical tasks and other essential duties.
• Work may require more than 40 hours per week.