Human Resources Assistant

Mashreq; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Mashreq in New York is seeking an HR Generalist to support onboarding, offboarding, payroll, and employee relations. You will maintain staff data, assist with training programs, and contribute to HR projects while ensuring NY Labor Law compliance.

The role requires strong communication and interpersonal skills, with at least 3 years of HR experience. You will work closely with the HR team to deliver employee engagement plans and effective HR support at branch level.

Qualifications

• Knowledge of HR policies and procedures.
• Knowledge of local labor laws and regulations on employment matters.
• Strong communication and interpersonal skills for coordinating with staff at all levels.

Responsibilities

• Support NY HR onboarding and offboarding processes.
• Maintain employee data and payroll information.
• Ensure compliance with NY Labor Laws.
• Assist with learning and development programs and trainings.
• Provide administrative support to NY HR and contribute to HR projects.
• Support employee engagement initiatives and handle HR inquiries.

Skills

HR policies

Labor laws

Communication

Interpersonal skills

Tools

ADP Payroll

Job description

- Provide support to all NY HR related functions such as onboarding, off boarding, employment relations, employee engagement, trainings, employees' data maintenance & payroll.

-Ensure compliance with New York Labor Laws.

- Assist with learning and development program.

-Support business needs and contribute to HR's projects.

-Supports NY HR by performing administrative tasks.

-Assist NY HR to build a positive employee experience.

Key Result Areas

• Ensure that on onboarding and offboarding are conduct in compliance with NY Labor laws and regulations.
• Ensure onboarding and offboarding procedures are followed as per SOPs.
• Welcome newly hired employees and execute the engagement plan throughout the onboarding journey.
• Provide all the necessary information and support which the new joiner requires.
• Support with the orientation of the new joiners.
• Maintain and update database of organization structure and staff details, including staff files.
• Arrange background checks and OFAC checks on new hires in compliance with Bank Secrecy Act and place documentary evidence in personal files.
• Maintain training database and liaise with external agencies/ training centers for attendance of training courses / seminars for branch staff.
• Ensure prompt resolution of HR related issues of branch, acting as liaison with staff on HR complaints and advising management on resolution.
• Coordinate interviews with HR and other Group/ Division at HO to meet all requirements arising from staffing needs/ issues of branch personnel.
• Maintain training log.
• Assist Manager, HR on leave planning for all staff.
• Disbursement of salaries and maintenance of all salary data.
• Assist Manager, HR with 401K Savings Plan administrative tasks and respond to staff inquires.
• Assist with renewal of Medical/ Dental Insurance as well as Life Insurance policies.
• Assist Manager, HR with day -to -day operational activities and administrative tasks
• Responsible for processing insurance enrollment / changes and terminations accurately
• Responsible for processing insurance premium payments of medical/dental /vision/short-term and Long-term disability insurance.
• Ensure that employees records ( hard/soft ) are maintained in compliance with NY Shield - Act
• Handle travel related matters (booking of air tickets, hotel, etc) for branch/ HO visitors-incoming and outgoing.
• Provide support to Manager, HR in handling day to day affairs.
• Support Employee Engagement Champion in organizing and executing the EE plans and event
• Participate in improvement initiatives within the HR team.
• Handling employees inquires and respond to them in timely manner.
• Support in solving employee's issues and provide them with guidance.
• Work closely with other HR unit to educate and provide guidance.

KNOWLEDGE, SKILLS AND EXPERIENCE

• Thorough knowledge of all HR policies and procedures.
• Knowledge of local Labor laws and regulations on employment matters
• Strong communication and interpersonal skills - ability to interact and coordinate with staff across all levels.
• ADP software for payroll
• Minimum 3 years of experience handling HR related functions.