Human Resources Assistant

SourcePro Search, LLC; New York (NY); Hybrid; USD 60,000 - 65,000; Full time

Job summary

SourcePro Search, LLC is seeking an HR Administrative Assistant to support the HR team with onboarding, offboarding, and document management. The role involves processing invoices, maintaining HRIS data, and coordinating interviews for professional staff.

This hybrid position requires strong organization, meticulous data handling, and solid MS Office skills. You will liaise with internal staff and vendors while contributing to a professional, efficient HR function.

Qualifications

• 1–2 years of office experience (HR experience is a plus).
• Experience with HRIS systems is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with benefits and employee plans for mid-size organizations.

Responsibilities

• Revise and update internal distribution lists for onboarding and offboarding processes.
• Review and process insurance invoices and weekly EDI files.
• Draft communications such as COBRA letters.
• Review vendor invoices and process payments.
• Enter and maintain accurate data in the HRIS system.
• Organize and maintain electronic personnel records.
• Support events by managing logistics (rooms, catering).
• Scan and file documents into the document management system.
• Generate offer letters for staff.
• Schedule and coordinate interviews for staff candidates.
• Prepare recruiting placement agreements and track invoices.
• Collaborate with staff and foster teamwork.
• Handle additional related tasks as assigned.

Skills

Office experience

MS Office

Typing 65 WPM

Organization

Communication

Discretion

Tools

HRIS

Excel

Word

PowerPoint

Job description

Status: Full-Time
Schedule: Monday to Friday (Hybrid – 3 set days in-office, 2 days remote)
Hours: 9:30 AM to 5:30 PM
Salary: $60,000–$65,000 per year

What You’ll Do:

• Revise and update internal distribution lists for onboarding and offboarding processes.
• Review and process insurance invoices and weekly EDI files.
• Draft communications such as COBRA letters.
• Review vendor invoices and process payments.
• Enter and maintain accurate data in the HRIS system.
• Organize and maintain electronic personnel records.
• Support internal and external events by managing logistics, including booking conference rooms and catering.
• Scan and file original signed documents, including correspondence, into the document management system.
• Generate offer letters for legal and professional staff.
• Schedule and coordinate interviews for professional staff candidates.
• Prepare recruiting placement agreements, track agreements, and process recruiting invoices.
• Collaborate with professional staff, fostering strong teamwork and a positive attitude.
• Perform additional related tasks as assigned.

What You’ll Bring:

• 1–2 years of office experience (HR experience is a plus).
• Experience with HRIS systems is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with benefits and employee plans for mid-size organizations.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proven ability to handle sensitive information with discretion and maintain confidentiality.
• Strong interpersonal skills with a focus on customer service.
• Punctuality, reliability, and professionalism.
• Ability to work independently in a fast-paced, deadline-driven environment.
• Typing speed of at least 65 WPM.
• Ability to manage multiple projects, prioritize tasks, and effectively manage time.
• Willingness to work overtime as necessary.

Physical Requirements:

• Must be able to sit for prolonged periods and work on a computer.
• Must be able to lift up to 10 pounds occasionally.

This position offers an excellent opportunity to contribute to a dynamic HR team while supporting key organizational functions.