Human Resources Assistant

NOLA PROTECTION; New Orleans (LA); On-site; USD 16,000 - 23,000; Full time

Job summary

NOLA Protection in New Orleans is seeking a detail-oriented Human Resources Assistant to support recruiting, onboarding, data entry, and records management. This entry-level role emphasizes confidentiality and high-volume workflow familiarity within a security-oriented environment.

Starting pay is $14 per hour with standard office hours, offering growth through exposure to HR processes and scheduling systems used in security operations.

Qualifications

• 0–2 years of administrative, office, or high-volume data entry experience.
• Industry familiarity with security guard operations, scheduling, or guard compliance is highly valued.
• High School Diploma or GED required; an Associate degree or HR coursework is a plus.
• Basic proficiency in Microsoft Office / Google Workspace; willing to learn industry-specific platforms.
• Core skills: attention to detail, confidentiality, dependable attendance.

Responsibilities

• Job Board Management: Update and post active job openings.
• Candidate Screening: Pre-screen applicants and conduct initial phone interviews.
• Offer Logistics: Send pre-approved offer letters and initial new-hire paperwork.
• Compliance Tracking: Schedule fingerprinting appointments and track licensing statuses.
• Orientation Prep: Assemble onboarding packets for new hires.
• Workforce Tracking: Input new hire profiles and guard schedules into scheduling software.
• File Maintenance: Keep personnel files and licensing logs accurate and confidential.
• First Line of Contact: answer routine staff questions and policy inquiries.
• Escalate complex issues to Operations Leadership.

Skills

Attention to detail

Confidentiality

Attendance

Education

High School Diploma or GED

Associate degree in Business/HR coursework

Tools

Microsoft Office

Google Workspace

Job description

Are you looking to launch your career in Human Resources? NOLA Protection Group is seeking a detail-oriented and motivated Human Resources Assistant to join our team. This entry-level position is perfect for an aspiring HR professional who thrives in a fast-paced environment and enjoys administrative coordination.

In this role, you will provide foundational support across recruiting, onboarding, data entry, and workforce records management. Experience or familiarity with the security guard industry, security dispatchers, or high-volume administrative workflows is a strong plus!

Key Responsibilities to include:

• Job Board Management: Update and post active job openings to attract top talent.
• Candidate Screening: Pre-screen applicants and conduct initial phone interviews.
• Offer Logistics: Send pre-approved offer letters and initial new-hire paperwork.
• Compliance Tracking: Schedule fingerprinting appointments and track security guard licensing application statuses.
• Orientation Prep: Assemble physical and digital onboarding packets for new hires.

Systems Data Entry & Records Management

• Workforce Tracking: Input new hire profiles, contact details, and guard schedules into specialized scheduling software (e.g., WinTeam, Celayix, Belfry).
• File Maintenance: Keep digital and physical personnel files, I-9 documents, and licensing logs highly accurate and strictly confidential.

Employee Support

• First Line of Contact: Answer routine staff questions regarding policy handbooks, PTO balances, and standard forms.
• Issue Escalation: Route complex workforce grievances or performance problems to Operations Leadership.

Qualifications & Requirements

• Experience: 0–2 years of administrative, office, or high-volume data entry experience.
• Industry Edge: Direct background or familiarity with security guard company operations, scheduling, or guard compliance is highly valued.
• Education: High School Diploma or GED required; an Associate degree or coursework in Business/HR is a plus.
• Technical Skills: Basic proficiency in Microsoft Office / Google Workspace, with a strong willingness to learn industry-specific workforce management platforms.
• Core Skills: Exceptional attention to detail, strict adherence to workplace confidentiality, and highly dependable attendance.

Starting pay is $14 per hour based on experience level. Work hours are a typical office day - 9am - 4pm, or 9:30am - 4:30pm

License Type: Full-Time & Part-Time Security Positions
This is a full time/part-time position