Human Resources Assistant

Oakland University; Michigan; On-site; USD 10,000 - 60,000; Full time

Job summary

Oakland University is seeking a Confidential Assistant to provide essential administrative support to the Director of Employee Relations and the Manager of Learning and Professional Development. This role involves various duties, including document preparation, case management assistance, and coordinating professional development across departments in a dynamic higher education environment.

Benefits

Comprehensive medical plan

Dental and vision plans

Paid time off plans

403(b) retirement plan contribution

Tuition assistance for employees and dependents

Access to Campus Recreation Center

Flexible work schedules

Wellness programs

Qualifications

• Minimum of two years of administrative experience supporting a manager or department.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent verbal and written communication skills.

Responsibilities

• Provide high-level administrative support to management.
• Help maintain smooth operations and confidentiality.
• Support the development of training materials and coordinate learning opportunities.

Skills

Organizational skills

Communication skills

Interpersonal skills

Office coordination

Education

High school diploma or GED

Bachelor's degree in Business Administration or Human Resources

Tools

Microsoft Word

Excel

PowerPoint

Google Workspace

Job description

Benefits of Working at Oakland University

Compensation commensurate with education and experience. Oakland University offers an excellent benefit program including a comprehensive medical plan with low contribution amounts for our employees, dental and vision plans at no cost for our employees, generous paid time off plans, a generous University contribution to our 403(b) retirement plan, tuition assistance for our employees and dependents, free access to our Campus Recreation Center and workout facilities, and flexible work schedules and wellness programs. These are current benefit levels subject to future changes.

Employee Group/Grade

Employee Group/Grade Confidential Assistant

Job Category

Job Category Confidential Assistant

Work Schedule

Work Schedule FT/Reg (40 hours)

Shift/Days

This is a full-time position.

First consideration will be given to those who apply by June 10, 2025.

Pay Schedule

Pay Schedule Month

Number of Hrs./Wk.

Number of Hrs./Wk. 40hrs/wk

Position Information

Position Information

Minimum Qualifications

• High school diploma or GED . Some relevant college courses or certifications.
• Minimum of two years of progressively responsible administrative experience, including direct support to a manager or department.
• Must demonstrate experience in office coordination, including prioritizing tasks and managing workflow to ensure timely completion of assignments.
• Proficiency in Microsoft Word, Excel and PowerPoint and Google Workspace.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize and manage multiple tasks at once.
• Excellent interpersonal skills with the ability to manage sensitive and confidential information and situations with tact, professionalism, and diplomacy.

Desired Qualifications

• Bachelors degree in Business Administration or Human Resources.
• Previous experience working with an HR Team.

All Qualifications

Unless otherwise required by an applicable collective bargaining agreement, all minimum, additional and desired qualifications are preferred, but qualifications, degrees, and/or experience deemed comparable and/or equivalent by Oakland University in its sole and exclusive discretion may be considered.

Position Purpose

Provide high-level administrative support to the Director of Employee Relations and the Manager of Learning and Professional Development within a dynamic higher education environment. This position is essential in ensuring smooth operations, maintaining confidentiality, and enabling strategic initiatives. This position will provide support in the areas of document preparation, meeting support, case management assistance, union/labor relations activities, performance management, and communication and liaison tasks. The position also plays a key role in advancing campus-wide professional development efforts by supporting the creation of training materials, coordinating learning opportunities, and tracking participation and progress across multiple administrative departments.

Job Open Date

Job Open Date 05/27/2025

Job Close Date

Position Specific Questions

Required fields are indicated with an asterisk (*).

• * Are you a member of the Excluded Clerical Technical Group?
  • Yes
  • No
  • No Response
• * Do you have a high school diploma or GED?
  • Yes
  • No
• * Do you have at least two (2) years administrative experience supporting a manager or department?
  • Yes
  • No
• * Do you have direct experience working with a Human Resources Department?
  • Yes
  • No

Documents Needed to Apply

Required Documents

Cover Letter

Resume

Optional Documents

371 Wilson Boulevard, Rochester, MI 48309
248-370-2100