Human Resources Assistant

D3 Legal Search, LLC; Los Angeles (CA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Parking onsite

Hybrid 3/2 work model

Annual reviews

Bonus opportunities

Job summary

D3 Legal Search, LLC seeks a Human Resources & Recruiting Assistant to support attorney and staff recruiting and HR initiatives at its Los Angeles-based law practice.

The role handles offer letters, background checks, onboarding, benefits enrollment, and employee engagement in a fast-paced professional services environment.

Bachelor’s degree required; 1–2 years HR/recruiting/admin experience; strong communication and organizational skills; hybrid 3/2 work model with competitive benefits.

Qualifications

• Bachelor’s degree required; HR/recruiting or legal coursework a plus.
• 1–2 years’ admin, HR, or recruiting experience; law firm experience preferred.
• Proficiency with Microsoft Office; HRIS experience preferred.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication; professional demeanor.

Responsibilities

• Assist with offer letters, reference, background and conflicts checks.
• Collect and process new hire paperwork in compliance with firm policies and legal requirements.
• Coordinate new hire orientation sessions for attorneys and staff.
• Support Director of HR with benefits enrollment, training initiatives, and employee engagement activities.
• Maintain electronic personnel files and ensure compliance with local and State regulations for records retention.
• Ensure proper retention of I-9 forms for compliance with Federal regulations.
• Schedule interviews, coordinate interviewer availability, and ensure timely follow-up with candidates.
• Prepare interview materials, including candidate resumes.
• Respond to candidate and employee inquiries in a professional and timely manner.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Discretion

Multitasking

Teamwork

Education

Bachelor's degree

HR/recruiting or legal coursework

Tools

Microsoft Office

HRIS

Job description

D3 Search is seeking a Human Resources & Recruiting Assistant on behalf of a respected CA-based full-service law practice with its headquartered office situated in Los Angeles, CA (90067).

Employer Work Model:

A leading Los Angeles-based full-service law firm with several offices located throughout the state of California is actively seeking a highly organized and detail-oriented Human Resources & Recruiting Assistant to support their attorney and staff recruiting efforts, as well as general HR initiatives.

This Human Resources & Recruiting Assistant position plays a critical role in ensuring an exceptional candidate experience, efficient hiring processes, and smooth onboarding for new hires. The ideal candidate will have excellent communication skills, a proactive mindset, and the ability to thrive in a fast-paced professional services environment.

~Onboarding and HR Support~

• Assist with preparing offer letters and coordinating reference, background and conflicts checks.
• Collect and process new hire paperwork in compliance with firm policies and legal requirements.
• Help coordinate new hire orientation sessions for attorneys and staff.
• Support Director of HR with benefits enrollment, training initiatives, and employee engagement activities.
• Maintain the electronic personnel filing system by scanning documents and accurately filing electronic records ensuring compliance with local and State regulations for records retention
• Ensure proper retention of I-9 forms for compliance with Federal regulations
• Schedule interviews, coordinate interviewer availability, and ensure timely follow-up with candidates.
• Prepare interview materials, including candidate resumes
• Respond to candidate and employee inquiries in a professional and timely manner.
• Bachelor’s degree REQUIRED; HR, recruiting, or legal industry coursework a plus.
• 1–2 years of administrative, HR, or recruiting experience; prior law firm or professional services experience preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills, with a professional demeanor.
• Proficiency in Microsoft Office Suite; experience with an HRIS preferred.
• Ability to manage multiple priorities and work under tight deadlines.
• Exceptional administrative, organizational, and time management skills.
• High degree of discretion in handling confidential information.
• A self-starter with meticulous attention to detail, organizational proficiency and a proactive approach, demonstrating initiative and accountability while fostering teamwork
• Proficient in time management, adept at swiftly and effectively multitasking
• Exceptional interpersonal skills and articulate verbal and written communications skills
• Exemplary professionalism, coupled with the capacity for initiative, diplomacy and tactful interaction
• Ability to communicate effectively and appropriately across various stakeholders

Starting annual salary/comp. is up to 75K~DOQ plus a comprehensive health benefits package, generous PTO, paid parking onsite, hybrid 3/2 work model, annual reviews/lucrative bonuses, etc.

D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.