Human Resources Assistant

City of Irving; Irving (TX); On-site; USD 27,000 - 38,000; Full time

Job summary

The City of Irving seeks an administrative support professional to act as a first point of contact in the Human Resources department. The role includes preparing new hire paperwork, orientation support, room reservations, and records handling to ensure efficient HR operations.

Qualifications include a high school diploma or equivalent and two years of related administrative or HR experience. Bilingual English/Spanish skills are beneficial for service to a diverse community.

Qualifications

• A high school diploma or equivalent and two years of related administrative or human resources experience are required.
• Bilingual (English/Spanish) skills are beneficial.

Responsibilities

• Serve as a first point of contact providing administrative and technical support.
• Assist in new hire paperwork and orientation, including online information entry and badge creation.
• Process employment verifications, scheduling, and room reservations for meetings.
• Scan documents and assist with open records requests as needed.
• Prepare purchase orders, wire transfers, direct disbursement requests, and deposits as needed.
• Coordinate with Communications to highlight HR events and initiatives.
• Maintain and update the HR department website with accurate information.

Skills

Customer service

Administrative support

HR paperwork

Bilingual English/Spanish

Education

High school diploma or equivalent

Job description

This position serves as a first point of contact within the department, responsible for providing a high level of administrative and technical support and providing a high standard of customer service to internal and external customers. Duties include assisting in the preparation of new hire paperwork and new employee orientation, e.g., entering information online to confirm authorization to work; creating and printing employee badges; completing employment verifications; providing scheduling assistance and reserving rooms for meetings; and scanning documents as needed. Duties also include assisting with open records requests; preparing purchase orders, wire transfers, direct disbursement requests and deposits as needed; coordinating with the Communications Department to highlight human resources events and initiatives; and maintaining and updating the HR department website to ensure accurate information. A high school diplomaor equivalent and two years of related administrative or human resources experience required. Municipal or public sector experience and Bilingual (English/Spanish) skills are beneficial.

PAY GRADE GG12 / FULL PAY RANGE $19.80 - $27.92 PER HOUR

The full job description for this position and all other City of Irving job classifications are available online. Click here to access the list of job titles.

The City of Irving is situated near Dallas/Fort Worth International Airport with more than 140 international companies currently operating throughout the city. Irving is positioned to be the leading international business center in the US and is a city of tremendous diversity. The Human Resources Department supports the city's strategic goals, and mission, vision and values by offering programs, administering processes, and implementing policies to attract and retain qualified, talented and diverse employees to deliver exceptional services to Irving residents, visitors and businesses. The department consists of a collaborative team of professionals that enjoy teamwork, food and fun!

The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The city acknowledges that its employees’ diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community. The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.