Booking Assistant

City of Irvin; Irving (TX); On-site; USD 30,224 - 42,622; Full time

Job summary

City of Irving is seeking a dedicated Rentals Coordinator for Arts Center operations. The role involves managing rental space bookings, conducting facility tours, and preparing space-use proposals. You will coordinate reservations, insurance, equipment, and labor, and handle contracts and deposits.

Strong clerical and customer-service experience is required; bilingual English/Spanish is a plus. Submit resume and cover letter.

Qualifications

• High school diploma or equivalent required, plus some related college or vocational training.

Responsibilities

• Handle rental space booking needs and requests.
• Provide tours of Arts rental facilities.
• Prepare proposals and estimates for space use.
• Coordinate venue reservation dates/times, insurance program, equipment usage and labor schedules.
• Execute contracts and collect deposits and rental fees.
• Create and maintain client files and event records.
• Assist with telephone and reception duties.

Skills

Customer service

Clerical work

Communication

Education

High School Diploma

Related college or vocational training

Tools

MS Office

Job description

Duties include handling rental space booking needs and requests – providing tours of Arts rental facilities; calculating estimates and preparing proposals for space use; coordinating venue reservation dates and times, user insurance program, equipment usage, and labor schedules; executing contracts, and collecting deposits and rental fees. Duties also include creating and maintaining client files and event records and providing assistance with telephone and reception duties. A high school diploma or equivalent, plus some related college or vocational training, and four years of increasingly responsible customer service and clerical experience required. Must be proficient with computers and have familiarity with MS Office products. Bilingual (English/Spanish) skills may be beneficial. A résumé and cover letter must be submitted with application.

PAY GRADE GG14 / FULL PAY RANGE $21.94 - $30.94 PER HOUR

The full job description for this position and all other City of Irving job classifications are available online. to access the list of job titles.

Arts and Culture – Arts Center

Since opening its doors, the Arts Center has been a lively hub of community celebration. Irving Arts Center alone hosts approximately 1,400 events annually, including 200+ performances and 25+ exhibitions, welcoming more than 100,000 visitors.

The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas.

Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented.

The city acknowledges that its employees’ diversity make them uniquely qualified to serve.

This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community.

The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect.

This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.