Human Resources Assistant

Kimley-Horn; Indianapolis (IN); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Exceptional Retirement Plan

Comprehensive Health Coverage

Time Off Policies

Financial Wellness Benefits

Professional Development Opportunities

Family-Friendly Benefits

Job summary

Kimley-Horn is seeking a Human Resources (HR) Assistant to join the Midwest HR Team in Indianapolis. This office-based role involves onboarding new hires, managing personnel files, and assisting recruiters with various tasks. Ideal candidates should possess strong communication skills and proficiency in MS Office.

The position offers competitive benefits including a retirement plan, health coverage, and professional development opportunities, emphasizing a family-friendly work environment.

Qualifications

• Strong interpersonal and communication skills; strong punctuation and grammar skills.
• Capable of managing and balancing multiple tasks/priorities in a fast-paced environment.
• Attention to detail and excellent organizational skills.

Responsibilities

• Manage onboarding tasks including paperwork and background checks.
• Partner with HR Coordinator to manage the adjudication process.
• Support training organization and scheduling as needed.

Skills

Interpersonal and communication skills

Punctuation and grammar skills

Proficient in MS Office Suite

Highly proficient in Excel

Client service-oriented

Organizational skills

Education

High School Diploma or equivalent

Tools

MS Office Suite

Adobe Acrobat

Job description

Overview

Kimley-Horn is looking for a Human Resources (HR) Assistant to join our Midwest HR Team in our Indianapolis office!

This office-based role is located at 500 E. 96th Street, Suite 300, Indianapolis, IN.

Responsibilities

• Manage the onboarding and integration tasks including pre‑employment paperwork, background checks, and drug tests for new hires.
• Partner with HR Coordinator or Partner to undergo adjudication process pending results of new hire screenings.
• Manage I-9 process for new hires, including rectifying tentative non‑confirmation results and employment authorization reverifications.
• Enter new hire details into HRIS system in accordance with onboarding guidelines and best practices.
• Schedule new hire orientation and assign any required new hire trainings.
• Manage and maintain personnel files via HRIS Document Manager and hard copies.
• Assist Recruiters with job postings, career fair coordination, candidate interview coordination, travel arrangements and the processing of associated travel expenses.
• Use HRIS system to prepare reports.
• Support internal auditing efforts for accuracy including, but not limited to, I-9 records and employee personnel information.
• Ensures federal and state regulation compliance for labor law posters.
• Manage calendars and help schedule meetings/conference calls.
• Support the organization and scheduling of training or other meetings as needed.
• Organize and maintain the HR supply room and order supplies.
• Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning, and filing.
• Other duties as assigned.

Qualifications

• High School Diploma or equivalent
• Strong interpersonal and communication skills; strong punctuation and grammar skills
• Proficient in MS Office Suite; highly proficient in Excel, Word, and Outlook
• Proficient in Adobe Acrobat
• Positive, client service‑oriented
• Collaborative and team‑oriented
• Capable of managing and balancing multiple tasks/priorities in a fast‑paced, deadline driven environment.
• Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit‑sharing contribution.
• Comprehensive Health Coverage: Low‑cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half‑day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance‑based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family‑Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.