Human Resources Coordinator

Kimley-Horn; Reston (VA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Exceptional Retirement Plan

Comprehensive Health Coverage

Time Off and Flexible Scheduling

Financial Wellness and Bonuses

Professional Development and Training

Family-Friendly Benefits

Job summary

Kimley-Horn is seeking an HR Coordinator for the Reston, Virginia office to join the HR team. This is not a remote position and involves onboarding, regional HR support, and collaboration across offices.

Qualifications include a Bachelor’s or Master’s degree in HR or related field, interest in HR certifications, and proficiency in MS Office. Travel to regional offices may be required, with a robust benefits package and opportunities for growth.

Qualifications

• Bachelors or Masters in Human Resources or related field.
• Interest in HR profession with internships or related work.
• Willingness to pursue PHR or SHRM-CP certification.
• Proficient with Outlook, Word, Excel, and PowerPoint.
• Experience with HRIS systems; UKG Pro is a plus.

Responsibilities

• Lead new hire orientations and onboarding processes.
• Support regional career check-ins and HR initiatives.
• Process employee data changes in HRIS and maintain accuracy.
• Assist with class changes and termination paperwork.
• Support regional training programs and Strong Start sessions.
• Collaborate with HR Partners on employee relations and performance
• Respond promptly to employee inquiries and assist external client requests
• Support special regional or company-wide HR projects.

Skills

Outlook

Word

Excel

PowerPoint

HRIS

Education

Bachelor's or Master's Degree in Human Resources or related field

Tools

UKG Pro

Job description

Overview

Kimley-Horn is looking for a Human Resources (HR) Coordinator to join our Reston, Virginia (VA) office on their HR team! This is not a remote position.

Responsibilities

• Conduct new hire orientations and associated integration tasks to ensure a positive onboarding experience.
• Provide primary support for career check-in process across the region.
• Complete non-exempt to exempt class changes in accordance with federal and state laws.
• Review and support internal training team by identifying and assigning participants to various training programs.
• Organize, prepare, and facilitate regional face-to-face Strong Start training throughout the year.
• Collaborate with HR Partners to conduct and communicate termination process including departure paperwork, exit interviews, and filing of personnel documents.
• Process employee workflow changes or updates in the HRIS, including but not limited to, new hire information, class changes, supervisor changes, and termination information.
• Perform regular audits of HRIS system to ensure accuracy of employee information.
• Review and track employee licensure process and associated job updates.
• Respond promptly to employee questions.
• May collaborate with HR Partner on general employee relations concerns, performance management, team building, complaint/conflict resolution, career development, and training facilitation.
• Respond to marketing requests for external clients and various project pursuits.
• Support special projects that have region-wide and/or company-wide impact.

Qualifications

• Bachelors or Masters Degree in Human Resources or related field.
• Demonstrated interest in the HR profession, which may include relevant internship and/or post-graduate work.
• Interest in obtaining PHR or SHRM-CP certification.
• Proficiency in Outlook, Word, Excel, PowerPoint
• Ability and willingness to learn new software applications.
• Experience with UKG Pro or other HRIS a plus.
• Ability and willingness to travel to the regional offices.
• Ability to maintain confidentiality.
• Strong interpersonal skills, including verbal and written communication; comfortable building relationships with employees across various levels and groups.
• Strong time management skills; capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment.
• Strong sense of urgency, ownership, and follow-through.
• Ability and desire to work collaboratively with team members within the region, as well as across the company.
• Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.

Salary- $70,000-$80,000 based on experience + performance bonuses

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune "100 Best Companies to Work" list for 19 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.