Human Resources Assistant

Citigroup Inc; Honolulu (HI); On-site; USD 42,000 - 54,000; Full time

Job summary

Marriott International is seeking an entry‑level HR/Administrative Assistant to support a variety of office tasks in a fast‑paced environment. You will answer phones, manage filing systems, process employment applications, prepare correspondence, and help with onboarding documentation.

The role involves maintaining employee files, distributing pay stubs and notices, and assisting with general office duties to ensure smooth operations. Monday–Friday, on‑site in Honolulu.

Qualifications

• High school diploma or GED required.
• 1 year of related work experience recommended.
• No supervisory experience required.
• Licenses or certifications: none.

Responsibilities

• Answer phone calls and record messages.
• Create and maintain filing systems and applicant interview records.
• Process employment applications and related documents.
• Prepare office correspondence and enter data into computer systems.
• Audit and coordinate distribution of paychecks and statements.
• Maintain new employee files and update bulletin boards with notices as required.

Education

High school diploma or GED

Job description

Position Summary

• Answer phone calls and record messages.
• Create and maintain filing systems.
• File and maintain applicant interview documentation and records.
• File, track, and process employment applications.
• Create and type office correspondence using a computer.
• Audit and coordinate distribution of paychecks.
• Communicate to all applicants receiving a job offer the necessary documentation required to bring on first day of employment in order to complete I-9 employment verification forms.
• Create new employee personnel file.
• Design and update the display and content of employee communication bulletin boards (e.g., with regard to employment, recruitment, transfers, and promotions).
• Post all necessary legal or regulatory notices related to Human Resources in view of all employees as required by law.
• Follow all company and safety and security policies and procedures, report accidents, injuries, and unsafe work conditions to manager.
• Ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets.
• Assist other employees to ensure proper coverage and prompt guest service.
• Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.
• Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette.
• Enter and locate work-related information using computers and/or point of sale systems.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
• Perform other reasonable job duties as requested by Supervisors.

Preferred Qualifications

• Education: High school diploma or G.E.D. equivalent.
• Related Work Experience: At least 1 year of related work experience.
• Supervisory Experience: No supervisory experience.
• License or Certification: None

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.