Human Resources Assistant

Miller Johnson; Grand Rapids (MI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Flexible scheduling

Paid time off

Annual performance reviews

Medical, dental, vision insurance

Life insurance

Short- and long-term disability

Job summary

Miller Johnson, a dynamic Midwest law firm, seeks an HR Assistant in Grand Rapids to support onboarding, recruitment coordination, and HR communications. You will help maintain records, administer benefits alignment, and assist with special HR projects in a fast-paced office environment.

The role emphasizes confidentiality, strong organization, and teamwork, with opportunities to contribute to engagement initiatives and payroll-related tasks.

Qualifications

• Associate’s or bachelor’s degree in human resources, business administration, or related field preferred.
• 1–2 years of administrative or HR support experience preferred.
• Proficiency in Microsoft Office and familiarity with ATS/HRIS is a plus.

Responsibilities

• Provide administrative support across HR functions, including onboarding, recruitment coordination, and employee engagement.
• Coordinate new hire onboarding activities, including orientation scheduling and required documentation.
• Prepare and distribute new hire announcements and welcome communications.
• Support onboarding experience for new employees and assist with HR communications.
• Maintain and update employee records and HR documents.
• Assist with HR initiatives and projects as assigned.

Skills

Organizational skills

Time management

Attention to detail

Confidentiality

Communication

Education

Associate’s or bachelor’s degree in HR/Business Admin

Tools

MS Office

ATS/HRIS

Job description

Miller Johnson, a rapidly growing Midwest law firm known for its entrepreneurial spirit, down to earth culture, and deep-rooted commitment to the communities we serve is looking for a HR Assistant in our Grand Rapids Office. In this role you will provide administrative support across key Human Resources functions, including onboarding, recruitment coordination, employee engagement, records management, internal communications, and special projects.

Key Responsibilities and Essential Functions

• Provide administrative support throughout the hiring process ensuring the applicant tracking system is up to date
• Coordinate new hire onboarding activities, including orientation scheduling, onboarding materials, and required documentation
• Prepare and distribute new hire announcements and welcome communications
• Support a positive and seamless onboarding experience for new employees
• Coordinate employee recognition programs, including milestone anniversaries and life events through the Miller Johnson Caring Network
• Manage the firm's e-Store, including inventory monitoring, invoice review, expense allocation, and e-gift card orders
• Maintain and update the MJ Action intranet page
• Support HR-related communications and announcements
• File and maintain employee documentation, including new hire paperwork, performance reviews, compensation changes, disciplinary records, and other employment-related documents.
• Provide general administrative support to the Director of Human Resources and Human Resources Manager
• Assist with various HR initiatives and projects as assigned (e.g., engagement, process improvements, audits)
• Other duties as assigned

Education and Experience

• Associate’s or bachelor’s degree in human resources, Business Administration, or related field preferred
• 1–2 years of administrative or HR support experience preferred

Skills, Knowledge, and other Competencies

• Strong organizational and time management skills
• Strong attention to detail and ability to prioritize competing responsibilities
• Ability to maintain confidentiality
• Effective communication and interpersonal skills
• Proficiency in Microsoft Office and ATS or HRIS programs a plus

Culture and Benefits

At Miller Johnson, our culture is anchored in our Core Values and how we work together

Who We Are

Integrity and Candor – We speak the truth

Down to Earth – We stay humble and real

Grit – We push through and get it done

Committed to Excellence – We raise the bar

Committed to Impact – We lift others up

How We Work

Entrepreneurial Mindset – We think like owners

Down to Business – We move fast and stay practical

Rooted and Invested – We build lasting trust

We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. We are proud to offer flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan.

We are an Equal Opportunity Employer (EOE)