Legal Administrative Assistant

Miller Johnson; Grand Rapids (MI); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Flexible scheduling

Paid time off

401(k) retirement plan

Tuition reimbursement

Medical, dental, and vision insurance

Job summary

A leading law firm in Michigan is seeking a full-time Legal Administrative Assistant to support their practice. In this role, you will coordinate calendars, manage client intake, and ensure the efficient flow of legal services. Ideal candidates will have at least 2 years of administrative experience and proficiency in Microsoft Office. This position offers competitive wages, flexible scheduling, and a comprehensive benefits package including insurance and retirement plans.

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years administrative experience supporting multiple timekeepers.
• Proficiency in Microsoft Office Suites (including Outlook, Word, and Excel) required.

Responsibilities

• Coordinates calendars for assigned timekeepers.
• Prepares, edits, and assembles legal documents.
• Serves as a point of contact for clients and stakeholders.

Skills

Calendar coordination

Client intake management

Document editing and proofreading

Microsoft Office proficiency

Attention to detail

Effective communication

Education

High school diploma or equivalent

2+ years of administrative experience

Tools

Microsoft Office Suites

NetDocs

LMS accounting software

Job description

Miller Johnson, one of Michigan’s largest full-service law firms, is seeking an experienced full-time Legal Administrative Assistant (LAA) to support our rapidly growing practice. As a LAA you will be a proactive case partner to timekeepers, owning the administrative workflow that supports the efficient delivery of legal services within the Practice Group. This role drives the day-to-day administrative coordination of client and matter activity ensuring deadlines are met, documentation is accurate, and operations run smoothly. You will serve as a central point of organization and follow-through consistently anticipating needs, managing competing priorities, and ensuring continuity of support for timekeepers.

Key Responsibilities and Essential Functions

• Coordinates calendars for assigned timekeepers, ensuring internal & external deadlines, meetings, and key milestones are accurately tracked and proactively managed.
• Monitors and coordinates task flow to ensure matters progress efficiently and accurately.
• Partners with assigned timekeepers to prioritize workload and manage shifting deadlines.
• Manages client intake, matter opening, and billing support functions with attention to detail and timeliness.
• Prepares, edits, proofreads, and assembles legal documents and correspondence with a high degree of accuracy and professionalism.
• Maintains organized physical and electronic case files in accordance with the Firm’s document management standards.
• Serves as a professional point of contact for clients, opposing counsel, and internal stakeholders.
• Oversees formatting and drafting legal documents.
• Manages incoming and outgoing mail for assigned timekeepers.
• Coordinates travel arrangements and logistical needs for assigned timekeepers.
• Actively participates in team-based coverage, ensuring continuity of support during absences or peak workload periods.
• Shares knowledge and supports process consistency across the legal support team and practice area.

Education and Experience

• High school diploma or equivalent required
• Minimum of 2 years administrative experience supporting multiple timekeepers (attorneys or paralegals), or practice group/firm operations required
• Proficiency in Microsoft Office Suites (including Outlook, Word, and Excel) required
• Proficiency in NetDocs or other document management systems required
• Proficiency with Literia NTD or other automated document formatting systems preferred
• Proficiency with LMS accounting software for time entry and billing preferred
• Proficiency with state and federal court filing systems, including MiFile and PACER

Skills, Knowledge, and other Competencies

• Demonstrates personal responsibility for managing workflows, meeting deadlines, and ensuring matters move forward accurately and efficiently.
• Communicates openly and professionally with attorneys, team members, and clients. Handles confidential information with discretion and exercises sound judgment.
• Maintains composure and effectiveness in a fast-paced, deadline-driven environment. Demonstrates resilience and flexibility when priorities shift.
• Produces high-quality, detail-oriented work. Proactively reviews documents for accuracy and completeness before submission.
• Understands how administrative support contributes to client service and matter outcomes. Anticipates needs and identifies opportunities to improve efficiency and workflow.
• Demonstrates working knowledge of district, circuit, and federal court filing procedures.
• Collaborates respectfully with team members, participates in coverage planning, and contributes to a supportive team environment.
• Working knowledge of billing timelines and matter lifecycles.

Culture and Benefits

At Miller Johnson, our culture is anchored in our Core Values and how we work together:

Who We Are

Integrity and Candor – We speak the truth

Down to Earth – We stay humble and real

Grit – We push through and get it done

Committed to Excellence – We raise the bar

Committed to Impact – We lift others up

How We Work

Entrepreneurial Mindset – We think like owners

Down to Business – We move fast and stay practical

Rooted and Invested – We build lasting trust

We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. We offer competitive wages, flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan.