Attorney Recruitment and Development Coordinator

Miller Johnson; Chicago (IL); On-site; USD 38,572 - 55,104; Full time

Benefits offered by this job

Flexible scheduling

Paid time off

Annual performance reviews

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short- and long-term disability

401(k) retirement plan

Tuition reimbursement

Adoption assistance

Job summary

Miller Johnson, a growing Midwest law firm, seeks an Attorney Recruitment and Development Coordinator to support talent acquisition, attorney development, and integration across our Chicago, Detroit, and Grand Rapids offices.

The role provides administrative, logistical, and reporting support for recruiting, onboarding, training, mentorship, and compliance, ensuring smooth operations and a professional experience for candidates, attorneys, and staff.

Qualifications

• 2+ years of experience in recruiting, HR, or professional development (law firm or professional services experience preferred).

Responsibilities

• Provide administrative and operational support for the Attorney Recruitment and Development team, including scheduling, meeting preparation, agendas, notes, follow-up, and special projects.
• Maintain departmental trackers, calendars, shared folders, templates, forms, checklists, SOPs, and other process documentation.
• Track department budgets, invoices, expenses, vendor payments, and related administrative matters.
• Coordinate attorney recruiting logistics and onboarding activities, including interview scheduling and candidate communications.
• Maintain candidate files and recruiting records in relevant systems.
• Support with summer associate program, onboarding, mentorship, and professional development initiatives.
• Prepare recurring and ad hoc reports and dashboards for leadership.

Skills

Analytical skills

Discretion

Multi-project management

Communication skills

MS Office proficiency

viGlobal/Symplicity familiarity

Tools

viGlobal

Symplicity

Job description

Miller Johnson, a rapidly growing Midwest law firm known for its entrepreneurial spirit, down to earth culture, and deep-rooted commitment to the communities we serve is looking for a Attorney Recruitment and Development Coordinator in our Grand Rapids, Chicago and Detroit offices. In this role you will play a key role in supporting the firm’s talent acquisition, attorney development, and integration initiatives. This position provides administrative, logistical, and operational support across recruiting, onboarding, training, mentorship, and compliance functions. The coordinator ensures smooth execution of department programs and contributes to a positive and professional experience for candidates, attorneys, and internal stakeholders.

Key Responsibilities and Essential Functions

• Provide administrative and operational support for the Attorney Recruitment and Development team, including scheduling, meeting preparation, agendas, notes, follow-up, and special projects.
• Maintain departmental trackers, calendars, shared folders, templates, forms, checklists, SOPs, and other process documentation.
• Track department budgets, invoices, expenses, vendor payments, and related administrative matters.
• Support committees, meetings, departmental initiatives, and cross-functional projects with professionalism, accuracy, and attention to detail.
• Coordinate attorney recruiting logistics, including interview scheduling, candidate communications, materials, travel, reimbursements, feedback collection, and follow up.
• Maintain candidate files, application data, recruiting records, and related information in viGlobal, shared drives, and other systems.
• Support law school recruiting, on campus interviews, recruiting events, event registrations, collateral preparation, and related logistics.
• Assist with the Summer Associate Program, including scheduling, event coordination, orientation materials, evaluations, surveys, mentorship assignments, attendance tracking, and closing processes.
• Support attorney onboarding and integration by preparing orientation schedules, materials, welcome communications, milestone tracking, check ins, and follow up communications.
• Maintain records related to attorney onboarding, integration, mentorship participation, engagement, feedback, and retention initiatives.
• Assist with administration of the mentorship program, including pairings, surveys, evaluations, participation tracking, and annual program assessment materials.
• Coordinate with Human Resources, Practice Group Leaders, committees, and department leadership to support attorney integration and engagement efforts.
• Coordinate professional development programs, attorney training sessions, CLE programs, and other learning initiatives, including scheduling, logistics, communications, materials, attendance tracking, and post program follow up.
• Support Practice Group Leaders, committees, and department leadership in the administration of skill based, practice specific, leadership development, and firmwide training programs.
• Maintain training calendars, program rosters, evaluation results, feedback summaries, CLE records, compliance dashboards, and related documentation.
• Assist with attorney evaluation processes, including scheduling, distribution and collection of materials, completion tracking, recordkeeping, reporting, and follow up on attorney development plans.
• Assist with CLE, bar admission, licensing, and compliance related tracking, reporting, applications, certificates, attorney outreach, and documentation as assigned.
• Maintain accurate data across recruiting, onboarding, mentorship, professional development, CLE, evaluation, and attorney lifecycle programs.
• Prepare recurring and ad hoc reports, dashboards, summaries, metrics, and feedback reports for department leadership.
• Coordinate logistics for department sponsored programs and events, including registrations, catering, travel, vendor communications, shipments, setup, materials, attendance tracking, and evaluation collection.
• Support firmwide culture, engagement, community, recruiting, and professional development initiatives.
• Ensure confidentiality, accuracy, compliance, and professionalism in all data handling, recordkeeping, communications, and department support activities.

Education & Experience

• 2+ years of experience in recruiting, HR, or professional development (law firm or professional services experience preferred).

Skills, Knowledge, and other Competencies

• Strong analytical and reporting skills with the ability to maintain accurate records and generate meaningful program metrics.
• Ability to exercise discretion when handling confidential attorney, candidate, and evaluation information.
• Demonstrated ability to coordinate multiple programs and stakeholders simultaneously.
• Process-oriented mindset with a focus on organization, accuracy, and continuous improvement.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite; experience with viGlobal, Symplicity, or similar systems preferred.
• Ability to manage multiple projects in a fast-paced environment.
• High degree of professionalism, discretion, and initiative.

Culture and Benefits

At Miller Johnson, our culture is anchored in our Core Values and how we work together:

Who We Are

Integrity and Candor – We speak the truth

Down to Earth – We stay humble and real

Grit – We push through and get it done

Committed to Excellence – We raise the bar

Committed to Impact – We lift others up

How We Work

Entrepreneurial Mindset – We think like owners

Down to Business – We move fast and stay practical

Rooted and Invested – We build lasting trust

We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. The expected salary range for this position is $28-$40 per hour and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s practice group. We are proud to offer flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan.

We are an Equal Opportunity Employer (EOE)